[Staff] VPS emails

[pyoung at vian.k12.ok.us]

I am going to start addressing everything as a blind carbon copy.

IMPORTANT!! HOW TO FORWARD EMAIL APPROPRIATELY

A friend who is a computer expert received the following directly from a
system administrator for a corporate system. It is an excellent message
that ABSOLUTELY applies to ALL of us who send e-mails.  Please read the
short letter below, even if you're sure you already follow proper
procedures.

Do you really know how to forward e-mails? 20% do; 80% DO NOT.
Do you wonder why you get viruses or junk mail?  Do you hate it?
   _____

Every time you forward an e-mail there is information left over from the
people who got the message before you, namely their e-mail addresses &
names.  As the messages get forwarded along, the list of addresses
builds, and builds, and builds, and all it takes is for some poor sap to
get a virus, and his or her computer can send that virus to every e-mail
address that has come across his computer.  Or, someone can take all of
those addresses and sell them or send junk mail to them in the hopes
that you will go to the site and he will make five cents for each hit. 
That's right, all of that inconvenience over a nickel!
   _____

How do you stop it?  Well, there are several easy steps:
   _____

(1)  When you forward an e-mail, DELETE all of the other addresses that
appear in the body of the message (at the top). That's right, DELETE
them. Highlight them and delete them, backspace them, cut them, whatever
it is you know how to do.  It only takes a second.  You MUST click the
"Forward" button first and then you will have full editing capabilities
against the
body and headers of the message.  If you don't click on "Forward" first,
you won't be able to edit the message at all.
   _____

(2)  Whenever you send an e-mail to more than one person, do NOT use the
To: or Cc: fields for adding e-mail addresses.  Always use the BCC:
(blind carbon copy) field for listing the e-mail addresses.  This is the
way the people you send to will only see their own e-mail address. If
you don't see your BCC: option click on where it says To: and your
address list will
appear.  Highlight the address and choose BCC: and that's it, it's that
easy.   When you send to BCC: your message will automatically say
"Undisclosed Recipients" in the "TO:" field of the people who receive it.
   _____

(3)  Remove any "FW :" in the subject line.  You can re-name the subject
if you wish or even fix spelling.
   _____

(4)  ALWAYS hit your Forward button from the actual e-mail you are
reading. Ever get those e-mails that you have to open 10 pages to read
the one page with the information on it?  By Forwarding from the actual
page you wish someone to view, you stop them from having to open many
e-mails just to see what you sent.
   _____

(5)    Have you ever gotten an email that is a petition?  It states a
position and asks you to add your name and address and to forward it to
10 or 15 people or your entire address book.  The email can be forwarded
on and on and can collect thousands of names and email addresses.  A 
FACT: The completed petition is actually worth a couple of bucks to a
professional
spammer because of the wealth of valid names and email addresses
contained therein. If you want to support the petition, send it as your
own personal letter to the intended recipient.  Your position may carry
more weight as a personal letter than a laundry list of names and email
address on a petition.   (Actually, if you think about it, who's
supposed to send the
petition in to whatever cause it supports?  And don't believe the ones
that say that the email is being traced, it just ain't so!)
   _____

(6)    One of the main ones I hate is the ones that say that something
like, "Send this email to 10 people and you'll see something great run
across your screen." Or, sometimes they'll just tease you by saying
something really cute will happen. IT AINT GONNA HAPPEN!!!!! (Trust me,
I'm still seeing some of the same ones that I waited on 10 years ago!) 
I don't let the bad luck
ones scare me either, they get trashed.  (Could be why I haven't won the
lottery??)
   _____

(7) Before you forward an Amber Alert, or a Virus Alert, or some of the
other ones floating around nowadays, check them out before you forward
them. Most of them are junk mail that's been circling the net for YEARS!
 Just about everything you receive in an email that is in question can
be checked out at Snopes.  Just go to  <http://www.snopes.com/
   _____

Its really easy to find out if it's real or not.  If it's not, please
don't pass it on.

So please, in the future, let's stop the junk mail and the viruses.
   _____

Finally, here's an idea!!!  Let's send this to everyone we know (but
strip my address off first, please) And send them using the Blind Carbon
Copy. This is something that SHOULD be forwarded.

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