[USAO-Robertson] Robertson Hall- You're Moving Out!

Tue Apr 16 15:09:50 CDT 2019

Happy Tuesday Drovers!

Woohoo! We are in the final two weeks of the Spring term. Thank you for attending the Robertson Hall Move Out Meeting regarding move out procedures, summer transitions, and other helpful information. As a followup, please read over the information below and apply it based on your individual needs. If you have additional questions or need further clarity do not hesitate to contact me.

Robertson Hall Check Out

*All residents must complete a formal checkout with a RA which includes doing a final walk-through to ensure the space is in a clean condition, returning key(s), and completing the check out form. Be sure to give yourself enough time to have the RAs complete the checkout. It is a process. Do not expect to have it completed in 5 minutes. Failure to follow the proper checkout procedures will result in loss of deposit and fines.

If you plan to leave housing permanently, there is a section on the checkout form for you to leave an address to have your deposit returned, if applicable. It will take 6 to 8 weeks for the Business office to process the paperwork. If you owe a balance on your account, your deposit will be applied to your account.

Below, I have provided a detailed cleaning list to have a successful checkout. Everything in your room, bathroom, vanity area needs to be clean and put back the way the room was originally set up when you checked in. I strongly suggest you follow the cleaning checklist that you have received.

Cleaning List for Robertson

ALL of the following items must be cleaned before you are allowed to check out. Community areas (vanity and bathroom) must be cleaned prior to anyone checking out.  Having all of these items done prior to calling an RA for check out will expedite your check out from Robertson Hall. Questions? Email me at Mhinkle at usao.edu<mailto:rnunez at usao.edu> or call the RA on duty at 320-1871. During this moving process, you most leave your space the way your found it. You are responsible for cleaning all areas of the room. You must talk to your roommates. Create a plan on who is responsible for what area or make a time to work together. Together, you can make magic happen! Thank you for your cooperation.

Bathroom (all residents in suite are responsible):

  *   Shower walls, shower door, and shower seal
  *   Toilet
  *   Floors and baseboards
  *   Sink and faucet clean
  *   Underneath sink wiped down
  *   Vanity and medicine cabinet
  *   Fan vent wiped clean
  *   Counter tops wiped clean
  *   Soap tray cleaned
  *   Door cleaned-front &back
  *   All walls must be cleaned of any markings, tape, tacks, or sticky residue, and 3M products

Bedroom:

· Window, window ledge, and blinds

  *   Floors and baseboards
  *   Closet including baseboards
  *   All drawers wiped out
  *   All shelves wiped down
  *   Tops of desk and dresser wiped down
  *   Door cleaned front & back
  *   Vent in door needs to be cleaned *if applicable
  *   Bedroom doors, bathroom doors, entry doors must be cleaned of debris from both sides of each door. No tacks, tape, sticky residue, and 3M products
  *   All walls must be cleaned of any markings, tape, tacks, or sticky residue, and 3M products

Vanity (for those that live in rooms where the vanity is in the bedroom):

  *   Counter
  *   Drawers
  *   Sink and faucet
  *   Mirror
  *   Cabinet-inside and out

Entryway (for those that live in rooms that have an entry):

  *   Vacuum area
  *   Clean walls and baseboards
  *   All walls must be cleaned of tape, tacks, or sticky residue, and 3M products

Check out must be completed no later than Saturday, April 27 at 5 pm.

Please be mindful that finals week is Sunday, April 21st through Saturday, April 27th Saturday. Quiet hours in effect are beginning 7pm Sunday night on Sunday, April 21st. Check outs will occur on Saturday,April 27th  and Sunday, April 28th (for those who have a role in the commencement ceremony). If you are leaving for the summer or housing permanently but not graduating, you will need to be moved out no later than Saturday, April 27th by 5pm.  RAs will be available for checkout from 9am- 5pm. All unauthorized stays will be charged a daily rate and billed to you your account.

If you are leaving housing permanently, return your mail key to Student Services to avoid charges. If you returning in the Fall you may keep your key.

If you have extenuated circumstances that require you to checkout outside of the assigned times, you must email me at Mhinkle at usao.edu<mailto:Mhinkle at usao.edu> 24 hours in advance so that arrangements can be made. If you do not email me in a timely matter, I cannot guarantee that someone will be available to perform the checkout.

Express Check Outs

You have the option to do an express check out. If you feel that your room is clean and there are no damages, you may fill out an express check out form at Student Services. Filling out the form holds you responsible for anything that is found in your room when housing staff goes in to fill out the check-out sheet. When you fill out the form, you may drop your keys off at Student Services.

Summer Housing

If you are staying in housing for the summer: We are currently working on summer housing placements. We hope to have letters out next week. Please check your student email. Keep in mind, we never guarantee you will be able to stay in your current apartment for the summer.

Summer Housing Options

We have a several different scenarios happening at the end of the term, pay close attention if this applies to you.

***If you are leaving housing due to graduation or will be involved in graduation, you will need to be moved out no later than Sunday, April 28th by 5 pm. If you are involved in graduation, usher, band, anything other than attending, we need proof. If you have been asked by a professor or University staff, please have them email Housing. If we do not receive an email, you will be required to move out on Saturday, April 27th by 5 pm.

***Summer only: Robertson Hall will be closed for the summer. If you have to relocate from Robertson to your summer placement (Lawson) – I will be relocating you as soon as I can. If I can do it before the term ends, I will. If you are

contacted before April 27th that your summer placement is available, you may drop off your belongings off in that room. You will not officially check in or receive your keys until June 2nd beginning at 1 pm.

***If you are staying in housing for independent study and summer, I will notify you when your room is ready. I thank you in advance for your patience as this is a domino effect.

***If you are staying in housing for the summer term only and not independent study, you will need to take all of your belongings with you.

Summer Storage

Summer storage is available, but space is limited and it is first come first serve in Sparks Hall. If you would like to view our storage options, please contact me, Mhinkle at usao.edu  to set up an appointment. If the storage is something you need, you will need to fill out our summer storage form in Student Services. Storage is $10 a month, $30 for the whole summer..

Kind Regards,
Myca Hinkle, M.A.

Director of Student Involvement & Housing Coordinator
(Sparks Hall and Robertson Hall)<https://usao.edu/directory/myca-hinkle>
Student Services

Student Center Building, room 300
University of Science and Arts of Oklahoma<https://usao.edu/>

1727 W. Alabama Ave
Chickasha, OK 73018

(405) 574-1311 (direct)

(405) 574-1220 (fax)
mhinkle at usao.edu<mailto:mhinkle at usao.edu>

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