[Cobo] FW: EDT Testing

[LeFlore, Bobby]

Please forward to your accounting and IT personnel.  This is additional information related to the EDT testing that begins today.

Thanks
Bob LeFlore

-----Original Message-----
From: Lisa.McKeithan at osf.state.ok.us
[mailto:Lisa.McKeithan at osf.state.ok.us]
Sent: Tuesday, September 09, 2003 7:36 PM
To: LeFlore, Bobby
Subject: EDT Testing






Please forward to the institutions.  I don't have contact names yet for
everyone.


Lisa McKeithan
Office of State Finance
Program Development - 405.521.3772

----- Forwarded by Lisa McKeithan/OSF/US on 09/09/2003 07:35 PM -----
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|         |           Lisa McKeithan   |
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|         |           09/09/2003 07:34 |
|         |           PM               |
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  >-----------------------------------------------------------------------------------------------------------------------------|
  |                                                                                                                             |
  |       To:      bkoehn at otrd.state.ok.us, blawrence at odot.org, bleflore at osrhe.edu, bob.zapffe at doc.state.ok.us,                 |
  |       cateb at odawan.net, cgray at drs.state.ok.us, dave_b at compsourceok.com, dennisj at health.state.ok.us,                         |
  |       d_leftwich at ocmeokc.state.ok.us, evansc at ohca.state.ok.us, garciaa at ohca.state.ok.us, jaulg at okcareertech.org,            |
  |       jburton at dps.state.ok.us, jhazeldine at odot.org, jmurphy at drs.state.ok.us, karen.cochran at okdhs.org,                       |
  |       Kent_Tippen at sde.state.ok.us, lfortelney at odmhsas.org, lmorton at dps.state.ok.us, marria.bratcher at treas.state.ok.us,      |
  |       mpatterson at odot.org, mspears at odva.state.ok.us, msturgess at odwc.state.ok.us, nfiltz at okcareertech.org,                   |
  |       phil.motley at okdhs.org, pkland at drs.state.ok.us, rayh at health.state.ok.us, rgarner at odmhsas.org, rhulin at oktax.state.ok.us,|
  |       ron_s at compsourceok.com, sdiffee at odva.state.ok.us, Stan Van Ostran/DCS at DCS, susan.loftin at deq.state.ok.us,              |
  |       s_slater at ocmeokc.state.ok.us, tom.james at doc.state.ok.us                                                               |
  |       cc:      charlyn_neal at sde.state.ok.us, paul.chen at doc.state.ok.us, jbrow at okcareertech.org, lwilliams at usao.edu,         |
  |       randy.busby at okdhs.org, mfisher at oklaosf.state.ok.us, johnnyb at health.state.ok.us, byron.cate at dac.state.ok.us,           |
  |       eddie.feng at deq.state.ok.us, jpearsall at zeus.okccc.edu, tsilvers at ucok.edu, bfeighr at mailclerk.ecok.edu,                  |
  |       lwilson at neoam.edu, cherryc at cameron.edu, bleflore at osrhe.edu, dmoore at sosu.edu, rmcdaniel at ou.edu                         |
  |       Subject: EDT Testing(Document link: Lisa McKeithan)                                                                   |
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I have updated the EDT testing document (see attached).  I have added some
screen prints to help clarify how to run the processes.  I have also added
email addresses for Judi and Theresa so you may contact them with
questions.  Julie Dvorak will update the website with the latest document.

If you do not receive your userid/password on Wednesday (mid) morning, then
send me an e-mail.  I received testing and contact information from most
agencies, but not from everyone.

Purchase Orders:
The purchasing team is in the process of ensuring that the converted PO's
have been budget checked, approved and dispatched - (ready for claims
processing).  The

We would encourage agencies to begin setting up some purchase orders to be
used for testing.  When purchase orders are entered, they are defaulted to
'receiving required'.  You may want to turn off this flag - it is on the po
line.

You may need someone in your agency who has been through training to help
with the PO set-up.


Claims:
The procedures are in the attached document.  I have added some screen
prints to help clarify the process.

We would encourage each agency to use the 'Edit' option until you're
confident that any formatting issues have been resolved.  If you are
processing against encumbered claims, then you may want to use small
amounts so that you don't deplete the entire purchase order during testing.

It would be helpful to try less complicated claims first (non-encumbered)
and then work up to the more complex scenarios.  Again, you may want to use
small amounts so that you don't deplete your budgets.

We will plan on running the nightly posting processes and interface
extracts beginning on Thursday afternoon.

Again, if you have questions during test your EDT claims, please contact

      judi.mott at osf.state.ok.us
      theresa.walters at osf.state.ok.us



Lisa McKeithan
Office of State Finance
Program Development - 405.521.3772


(See attached file: EDT Testing 030902.doc)
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