[Cobo] FW: REVISED Human Resources Message

[LeFlore, Bobby]

-----Original Message-----
From: owner-core-general at youroklahoma.com
[mailto:owner-core-general at youroklahoma.com]On Behalf Of
jeanie.robards at osf.state.ok.us
Sent: Tuesday, March 09, 2004 1:12 PM
To: core-general at youroklahoma.com
Subject: REVISED Human Resources Message






Communication Liaison;

This message is for your Director as well as the HR and Payroll end users,
BUT DOES NOT APPLY TO ANYONE IN HIGHER ED.

The HRMS Team is getting ready to test the new system and wanted to send a
message to all the HR end users.  The new HR Management System is
integrated meaning it includes both the HR and payroll components.  In
converting the legacy system to the new system, data will be extracted from
both the payroll records and the HR  (StatePer) records.  For example,
address information, employee job codes, and employee salary information
will be taken out of payroll.  However, since position numbers are not in
payroll, they must be taken from HR.  Because of this, it is important that
every effort be made to keep both the HR and payroll system up-to-date and
synchronized from now until implementation.  The discrepancy reports sent
out by OPM each month are a good tool to use.  We encourage all agencies to
monitor these reports closely and correct any discrepancies as soon as
possible, in coordination with OPM.  Although individual agencies have been
doing a good job with this, there were almost 900 total discrepancies on
the report in February.  While most are actions that occurred within the
past 60 days, our goal is to eliminate discrepancies by the time the new
system is implemented.

Key items to keep updated and synchronized are:

Position Number
Job Code
Pay Band
Work Status
Salary
Address

One area where a lot of problems have been encountered is in posting
certificate appointments.  At times certificates are not completed and
returned in a timely manner and this creates problems in posting the
appointment since there is currently an edit between OK-CAREERS and
StatePer that does not allow posting until the certificate has been posted
correctly.

Another area of concern is if an employee has been terminated and HR has
updated the Personnel System, Payroll must also terminate the employee in
the payroll system on the "APMIME" Employee information screen.  Set the
Termination Flag, put in the reason and put in the Termination date.

Any questions about the discrepancy report may be referred to your OPM
Classification Division liaison.

Please take the time now to ensure that your employee information is
accurate on the new system by updating your records on both the HR and
Payroll systems.

A Warning:  Inaccurate or incomplete information at cut-over to the new
system could result in your agency's employees not being paid timely.



Jeanie Robards
CORE Project
3812 North Santa Fe, Suite 100
Oklahoma City, OK 73118
Phone: 405 962-2420
Fax:      405 524-9983
E-Mail: Jeanie.Robards at osf.state.ok.us