[Cobo] FW: HRMS PHASED DEPLOYMENT
LeFlore, Bobby
bleflore at osrhe.edu
Mon May 24 16:04:49 CDT 2004
Copy of E-mail distributed by Joe Fleckinger.
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Subject: HRMS PHASED DEPLOYMENT
MEMO
Office of State
Finance
TO: Agency Directors
FROM: Joe Fleckinger, OSF/ISD Director
DATE: May 24, 2004
SUBJECT: HRMS PHASED DEPLOYMENT
The HRMS System will be implemented as previously announced on July 1,
2004. Due to the sensitivity of payroll, we have chosen not to use the
"Big Bang" approach. Therefore, the system will be deployed in five (5)
groups:
* Group 1 - OSF, Governor and OPM - 7/1/04
* Group 2 - Agencies serviced by OPM (list attached) and DCS -
8/1/04
* Group 3 - Non-major interface agencies (list attached) - 9/1/04
* Group 4 - Major interface agencies (list attached) - 10/1/04
* Group 5 - Higher Education - 1/1/05
The phased deployment will:
- Minimize data problems by using agency personnel to perform
extensive
data validation of the agency's data before go-live.
- Provide on-the-job-training (OJT) for Group 1 and Group 2 agency
personnel, in addition to formal instructor training, by being included
in data validation and testing.
- Provide just-in-time formal training for agency personnel.
- Result in final HRMS modifications being included in training
manuals
and databases.
- Allow interface agencies time to test with validated data.
- Permit Group 1 and Group 2 agencies to validate 100% of data
before
go-live.
- Permit 100% parallel processing of Group 1 and a selected number
of
Group 2 agencies for at least one month.
- Enhance Help Desk support of HRMS after go-live by including Help
Desk personnel on data validation and testing team(s).
- Maintain legacy system until all agencies and Higher Ed are
converted.
Groups 1, 3, 4 and 5 will be requested to provide HR and payroll
personnel to validate their agency's HR and payroll data before
conversion. The schedule will be synchronized with the deployment
schedule and released after selected agency data validations are
completed by the CORE team. The
person(s) selected by each agency should be the individual responsible
for performing these activities in the agency and who can devote the
time necessary to test the system. Data validation of the CORE selected
agencies has begun and will continue until satisfactorily tested.
Training for Groups 3 and 4 will begin on July 12th. The class
schedules and locations will be distributed by the middle of June.
Group 1 and 2 will have extensive OJT by working with the HRMS
functional and technical team during data validation and system testing.
The Group 1 and 2 agency personnel will review the training manuals
before publication. The training schedule for Higher Ed will be
announced after October 1st. Agency employees' formal class training
will reinforce the OJT received during data validation and testing.
If you have any questions, please contact Jerry Stillwell at
405-962-2400 or Jerry.Stillwell at osf.state.ok.us or Joe Fleckinger at
405-522-4026 or Joe.Fleckinger at osf.state.ok.us .
JMF:crh
cc: I/T Directors
Agency Communications Liaisons
Human Resources and Payroll Department Managers
Attachment
(See attached file: Agencies - Directors - HRMS Attachment -
5-24-04.doc)
Joe Fleckinger
Phone 405-522-4026
Fax 405-522-3042
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