[Copo] FW: Q & A Sessions for Higher Education Institutions - NEW INFORMATION

Mon Jul 6 11:45:36 CDT 2015

Rachell Bowers
Oklahoma State Regents for Higher Education
(405) 225-9448

From: Lisa Raihl [mailto:Lisa.Raihl at omes.ok.gov]
Sent: Monday, July 06, 2015 11:44 AM
To: jan.pratt at okstate.edu; sherry.warden at okstate.edu; sherry.stanley at okstate.edu; april.nelson at wosc.edu; radonna.whitaker at wosc.edu; jbayne at cameron.edu; ninettec at cameron.edu; dhunt at carlalbert.edu; TKitsmiller at uco.edu; mspears at uco.edu; munruh5 at uco.edu; ypolite at uco.edu; smccann1 at uco.edu; dgrande at uco.edu; sbare at usao.edu; lwilliams at usao.edu; walkenv at connorsstate.edu; cyndee.nance at connorsstate.edu; rkinder at ecok.edu; tinaessary at ecok.edu; llofton at ecok.edu; jbills at eosc.edu; gmcdonald at eosc.edu; andradek at redlandscc.edu; Lisa.Gladden at redlandscc.edu; cfhughes at langston.edu; cbrainy at langston.edu; SPERRY at rsu.edu; Meadors, MArk; kmallett at rsu.edu; jmalik at mscok.edu; mtreas at mscok.edu; cberry at neo.edu; steve.bearden at neo.edu; manesr at nsuok.edu; sellsja at nsuok.edu; seymour at nsuok.edu; catrons at nsuok.edu; Niesha.Jones at noc.edu; janet.hartz at noc.edu; Shannon.cranford at noc.edu; daackerman at nwosu.edu; TLCooper at nwosu.edu; pjgale at nwosu.edu; dcollins at opsu.edu; knorton at rose.edu; Bowers, Rachell; Oaks, Melissa; cpollard at ucso.osrhe.edu; lgriswold at ruso.edu; denise at quartzmountain.org; s.shumaker at sscok.edu; Ljohnson at occc.edu; laura.ocasio at occc.edu; BCarpenter at occc.edu; mrobertson at se.edu; dowens at se.edu; louann.hanks at swosu.edu; ladonna.lucus at swosu.edu; jwillhite at tulsacc.edu; jan.dickinson at tulsacc.edu; mboydstun at ou.edu; kryter at ou.edu; egrinter at ou.edu; sandy.champion at ou.edu; lcstarkey at ou.edu; justin-raney at ouhsc.edu; Dee-Bellgardt at ouhsc.edu; waughj at okstate.edu; alan.shryock at okstate.edu; Dean-Coffman at ouhsc.edu; jmoss at eosc.edu; Lamar.Dykes at jenzabar.com; jpearsall at occc.edu
Cc: Lucille Hicks; Ayana Wilkins; Jean Hayes; Diedra G. ONeil
Subject: FW: Q & A Sessions for Higher Education Institutions - NEW INFORMATION

Please see the notification below. I believe most of you are set up to receive the notifications and should have gotten the updated email this morning. For those that have not yet subscribed, please do so today. The notifications contain information that is designed to assist each institution in successfully transitioning to an independent employer.

REMINDER:
OMES has created a new subscription topic for Higher Education agencies. Information will be sent out to assist in the upcoming employer change.  Updates will be available and can be received by subscribing to the topic 'Higher Education Payroll Processing & Reporting' by clicking here<http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTUwNTExLjQ0ODc4NTkxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE1MDUxMS40NDg3ODU5MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3NDU5NzQyJmVtYWlsaWQ9YXlhbmEud2lsa2luc0BvbWVzLm9rLmdvdiZ1c2VyaWQ9YXlhbmEud2lsa2luc0BvbWVzLm9rLmdvdiZmbD0mZXh0cmE9TXVsdGl2YXJpYXRlSWQ9JiYm&&&109&&&https://public.govdelivery.com/accounts/OKOMES/subscriber/topics>
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An area of the OMES website has been designated for higher education information related to the upcoming separation.  Information will be added to the website after being distributed via the subscription topic above. The designated area can be accessed at: http://www.ok.gov/cio/Customer_Portal/Business_Application_Services_Essentials/Financials/Financials_News.html.

Thank you,

Lisa M. Raihl, CPA
Accounting & Reporting Analyst
Division of Central Accounting & Reporting
Office of Management & Enterprise Services
5005 N. Lincoln Blvd., Suite 100
Oklahoma City, OK  73105-3324
405-521-3258
lisa.raihl at omes.ok.gov<mailto:lisa.raihl at omes.ok.gov>
omes.ok.gov<http://omes.ok.gov>
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From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov]
Sent: Monday, July 06, 2015 9:09 AM
To: Lisa Raihl
Subject: Q & A Sessions for Higher Education Institutions - NEW INFORMATION

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02 Jul 2015

0924 HRS

You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, July 8, 2015 from 2-4 pm.

For the webinar, go to https://omes.adobeconnect.com/highereducation/<http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTUwNzA2LjQ2ODI0OTYxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE1MDcwNi40NjgyNDk2MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3NTAxMjc4JmVtYWlsaWQ9bGlzYS5yYWlobEBvbWVzLm9rLmdvdiZ1c2VyaWQ9bGlzYS5yYWlobEBvbWVzLm9rLmdvdiZmbD0mZXh0cmE9TXVsdGl2YXJpYXRlSWQ9JiYm&&&103&&&https://omes.adobeconnect.com/highereducation/> and log in as a guest with your name.

For audio, listen in on your computer speakers or call in via phone to (405) 521-4496.  When prompted, use code 882067.

During the question and answer session, please type questions in the chat window or ask questions over the phone.

NOTE:  This conference is limited to the first 100 attendees.

Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in to participate in these sessions.

The first session will be a high level overview covering the topics listed below. Please submit questions prior to the session to Ayana Wilkins at Ayana.Wilkins at omes.ok.gov<mailto:Ayana.Wilkins at omes.ok.gov>, no later than 5:00 pm on Monday, July 6, 2015.

Subsequent sessions will cover topics in more detail. Information on those sessions will be distributed at a later date.

Q & A Session Topics

1. Overview of new process for submitting payrolls:

  *   PFT file

  *   500 Misc file

  *   Documents required

2. Overview of new responsibilities for institutions:

  *   Tax payments

  *   Payroll reporting

  *   1099 reporting

  *   Retirement payments/reports

3. Review of general information distributed:

  *   Retirement system contacts

  *   Employees on Agency Payroll Report for OST

  *   Open Books info - (file layout to be distributed soon

________________________________

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________________________________
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