[Counselors] Pre-enrollment and schedule changes

Fri Feb 19 13:06:34 CST 2016

We have a high school of 1700 (9-12). Below is our schedule change policy.
It is in the curriculum guide, the handbook, and on the change request
forms. We have seen a huge reduction in requests since we instituted the 3
day wait period for most requests. We also will only make changes if it
doesn't drop a class size below our minimum for the class to make onto the
master. We only allow students to drop a preAP or AP course after meeting
with their asst. principal because we also meet with each student
one-on-one to choose the proper classes & parents must sign their
enrollment forms. Students have until we pull numbers for the master
schedule discussions to make changes to their pre-enrollment, which is
usually at the beginning of April. Students can change from a sit-in class
to an online course anytime throughout the year.

*Prior to and during the first 3 days of class, schedule change requests
may be made for the following reasons ONLY:*

o     Computer error = blank or doubled course, course out of sequence.

o     Credit received for course previously.

o     Prerequisite for class not met.

o     Missing required course for graduation.

o     Add/ Drop classes for TCC or Tulsa Tech enrollment

*Requests for ANY OTHER reason can only be made after the end of school on
the 3rd day through the end of the 5th day school. *Requests must be
returned to the counseling office – signed - by the end of the 5th day of
the semester to be considered.

On Fri, Feb 19, 2016 at 11:17 AM, OSRHE EPAS PK-12 Counselor Discussion
Board <counselors at lists.onenet.net> wrote:

> We are a small school of 400.  We have begun pre-enrollment for next year
> and will be doing so for the next month or so.  We allow students to change
> their class selections until summer and the master schedule starts being
> developed.  Once school starts, we have an open window of about 2 weeks
> that they can change their schedules for a $25 schedule change fee.  After
> that, they can change only if it is teacher recommended, i.e. the student
> was placed in the wrong course (Pre-AP/AP instead of regular and they are
> over their head).  We do not allow a schedule change to take place to be
> with friends or to be with a specific teacher.
>
>
>
> On Thu, Feb 18, 2016 at 10:00 PM, OSRHE EPAS PK-12 Counselor Discussion
> Board <counselors at lists.onenet.net> wrote:
>
>> When I was the junior high counselor, I made the students attend the
>> class for one week. Then they could request a schedule change. They had to
>> explain why and have it signed by parents. If the reason was legitament,
>> and I could work it out, I made the change. App.300 students. Nancy Reed
>>
>>
>> On Thursday, February 18, 2016 4:08 PM, OSRHE EPAS PK-12 Counselor
>> Discussion Board <counselors at lists.onenet.net> wrote:
>>
>>
>> We have started pre-enrollment for the 2016-17 school year. We will allow
>> students to request a class request initially through our March parent
>> meeting. We are meeting with all student individually hoping to secure the
>> correct classes! We have a total just under 3,000 students in 8-11 for the
>> pre-enrollment process. It is taking four of us four weeks to accomplish
>> this task. Once we develop and secure our master based on initial numbers
>> we will spin schedules in early summer. Once we are back in session in
>> August we allow students to 'request' a move for the first 9 days of term.
>> All seats must be secured by the 10th day. We allow for requests of really
>> anything but will only moved if appropriate or needed. We do address the
>> process in our enrollment guide which you can access on our website.
>> Hope this helps.
>>
>> *Becky Copeland, MS*
>> Counselor, Junior Class 2015-16
>> Owasso High School
>> Owasso, OK
>> 918-272-8030 (direct line)
>> 918-272-8186 (office)
>> 918-272-8028 (fax)
>>
>> *OHS will offer the ACT free of charge to all juniors on March 29, 2016
>> Students *do not need to do anything* to register for this event!
>> We will take care of registration and reporting for this ONE time exam.
>>
>> *Becky Copeland, MS*
>> Counselor, Junior Class 2015-16
>> Owasso High School
>> Owasso, OK
>> 918-272-8030 (direct line)
>> 918-272-8186 (office)
>> 918-272-8028 (fax)
>>
>> *OHS will offer the ACT free of charge to all juniors on March 29, 2016
>> Students *do not need to do anything* to register for this event!
>> We will take care of registration and reporting for this ONE time exam.
>>
>> On Thu, Feb 18, 2016 at 3:37 PM, Becky Copeland <
>> becky.copeland at owassops.org> wrote:
>>
>> We have started pre-enrollment for the 2016-17 school year. We will allow
>> students to request a class request initially through our March parent
>> meeting. We are meeting with all student individually hoping to secure the
>> correct classes! We have a total just under 3,000 students in 8-11 for the
>> pre-enrollment process. It is taking four of us four weeks to accomplish
>> this task. Once we develop and secure our master based on initial numbers
>> we will spin schedules in early summer. Once we are back in session in
>> August we allow students to 'request' a move for the first 9 days of term.
>> All seats must be secured by the 10th day. We allow for requests of really
>> anything but will only moved if appropriate or needed. We do address the
>> process in our enrollment guide which you can access on our website.
>> Hope this helps.
>>
>> *Becky Copeland, MS*
>> Counselor, Junior Class 2015-16
>> Owasso High School
>> Owasso, OK
>> 918-272-8030 (direct line)
>> 918-272-8186 (office)
>> 918-272-8028 (fax)
>>
>> *OHS will offer the ACT free of charge to all juniors on March 29, 2016
>> Students *do not need to do anything* to register for this event!
>> We will take care of registration and reporting for this ONE time exam.
>>
>> On Thu, Feb 18, 2016 at 11:56 AM, OSRHE EPAS PK-12 Counselor Discussion
>> Board <counselors at lists.onenet.net> wrote:
>>
>> We are working on reviewing our policies and procedures regarding
>> pre-enrollment and schedule changes. Can you please share your policy and
>> procedures regarding the request of a schedule change and the reasons you
>> will change a schedule? Is this a written policy in your student handbook?
>> How long do you give kids at the beginning of the year to request a
>> schedule change and what is your process for them to request a change? What
>> is your student enrollment? I am thinking small schools may handle it
>> differently than larger schools so that would be interesting to know.
>>
>> Thank you,
>>
>> Maurisa Mahan
>> Counselor H-O
>> Altus High School
>> mmahan at altusps.com
>>
>>
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>
>
>
> --
>
> Mallory Tecmire | Counselor/College Advisor
> Mount St. Mary Catholic High School | 405.631.8865 ext. 207
>
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-- 
Angela Schottel
High School Counselor
Students R-Z
aschottel at bixbyps.org

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