[OKAIRP] Request

Tue Jul 19 11:55:29 CDT 2011

I would only add one comment.  There are 5 common questions that must be on every form.  These are then available as university wide data.

Cheryl Jorgenson
Associate Provost/Director of Institutional Research
University of Oklahoma
Phone: 405 325-3681
Fax: 405 325-7470
website: www.ou.edu/provost/ir
email: cjorgenson at ou.edu

From: okairp-bounces at lists.onenet.net [mailto:okairp-bounces at lists.onenet.net] On Behalf Of Jorgenson, Susan L.
Sent: Tuesday, July 19, 2011 10:53 AM
To: 'okairp at lists.onenet.net'
Subject: Re: [OKAIRP] Request

OU has implemented an in-house system created by one of our IT people.  Teacher evaluation is a college run system so does not fall under the central administration of the Assessment or IR departments.  In the past each college organized their own scantron survey.  The current e-system was created by the College of Arts and Sciences and has been subsequently implemented by all the colleges at OU under the direction of the Provost.

Below are the questions as answered by the IT guy (Aaron Biggs) who created and runs the system:

1.         We are using a homegrown online evaluation system called eValuate.  This web application is written in PHP and JavaScript.  The database is MySQL.
2.         eValuate is custom tailored to each college that uses it.  Each college has their own form/forms, questions, and responses to fit their own assessment requirements.  The actual implementation basically consists of entering their college-specific parameters into the database and the constructing the form.
3.         Everything is automatic, from sending out evaluation window notifications to students and instructors, to generating the evaluation reports.  The results are given to various parties by way of access to the online system.  Their OU login and password gives them access to the specific classes they have taught (for faculty) and the dean's offices have access to all classes in their college.  Results are available after the semester has ended.
4.         Development cost is a tough question to answer since it was built in-house over a number of years.
5.         See answer 1.
6.         eValuate is an in-house solution.
7.         The entire process is online.
8.         Our overall Spring 2011 we were at 50.49% response with almost all of our colleges participating.  We offer 3 iPads as an incentive. The team that works on this is also hoping to increase response rates in the future by making the program more smart phone friendly - not an app but something that works more like one.

Hopefully this helps!

Susy Jorgenson
Director, Nonprofit Leadership Program
OU Assessment Coordinator
University of Oklahoma
Ellison Hall 230
(405)325-2454

From: okairp-bounces at lists.onenet.net [mailto:okairp-bounces at lists.onenet.net] On Behalf Of Cindy Boling
Sent: Monday, July 18, 2011 4:23 PM
To: Troy Milligan; 'okairp at lists.onenet.net'
Subject: Re: [OKAIRP] Request

UCO will also be looking at the student evaluations of instructors this year.  I might add these questions to Janet's:
6.  Are you using an in-house or vendor solution?
7.  Is this on online or paper evaluation?
8.  What kind of response rates are you getting?

Cindy Boling
Director, Institutional Research
University of Central Oklahoma
405.974.3342
www.uco.edu/ir

From: okairp-bounces at lists.onenet.net [mailto:okairp-bounces at lists.onenet.net] On Behalf Of Troy Milligan
Sent: Monday, July 18, 2011 3:53 PM
To: 'okairp at lists.onenet.net'
Subject: [OKAIRP] FW: Request

Members - please note the request below form Janet Perry at OCCC... you may respond to her directly, but I suspect a lot of the membership would be interested in hearing what other campuses are doing, so feel free to respond to the listserv as well.

Troy

From: Perry, Janet [mailto:jcperry at occc.edu]
Sent: Monday, July 18, 2011 3:28 PM
To: Troy Milligan
Subject: Request

Troy,
Is it possible to send out a message to our members to ask if any of them use an online software to collect student evaluations of instructors.  We are using an outdated scantron system and need to move forward in this process.   I need to know.

1.        The software they use.

2.       Is it easy to implement

3.       Is it automatic --- do the instructors receive their results from the system? the deans? Etc

4.       Basic cost

5.       The platform used

Thank you
Janet

Dr. Janet C. Perry
Director of Institutional Effectiveness
7777 South May Avenue
Oklahoma City, OK 73159
405.682.1611 ext 7213
fax 405.682.7801

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