[OkStudentPrep] OSRHE policy guidance for grading regarding concurrent enrollment

[Nelson, Lisa]

Counselors/Administrators,

Please see below the policy guidance for institutions regarding grading for concurrent enrollment.



Remember grading is a local policy.  If you have an opportunity to visit with your concurrent enrollment students and they are considering taking a "P" or an "S", please advise them of your district's policy of how that will be transcribed into your information system.



https://www.okhighered.org/state-system/corona/docs/aa-covid-guidance.pdf

 Grading.

Since grading will have implications for progression/graduation, major degree requirements, scholarships, graduate admission, etc., please consider the following:

1.     Encourage faculty to assign letter grades as planned for the Spring 2020 courses in progress.

2.     For a specified period of time following the posting of grades, provide students the option to elect to change a letter grade for a Spring 2020 course to S/U or P/NP. The window of time for students to make this election may be determined at the discretion of the institution.

3.     Discourage W or WF grade assignments as much as possible. A policy exception will be made for the Spring 2020 semester deadlines for the assignment of the automatic W in response to this unique circumstance.



Please note the following:

*                Institutions must provide clear information and instructions to all students regarding all grading issues.

*                By policy, P/F grading is only allowed as an option for students in specified courses where the student understood this as the grading option prior to enrollment, its use is discouraged.

*                Grades of "S"-"U"/ "P"-"NP", "W", and "AW" are GPA neutral, but count in hours attempted for retention and earned hours for graduation.

*                Institutions may want to draft a document that explains the ramifications of the GPA-neutral grades and require a signature from the student if such documentation is not a standard requirement for a grade change.

*                A letter grade of "F" is calculated into the GPA.

*                The grade "I" is at the instructor's discretion, but cannot substitute for the "F" grade. The time limit to satisfy the incomplete requirements from the assigned "I" grade is at the discretion of the institution.

*                Institutions will need to specify if an assigned grade of "F" will be considered eligible for change to a "U" or "NP" once assigned.

*                Some institutions are submitting A-C grades and providing an automatic P/NP or S/U for grades of "D" and "F" without election by the student. If done, clear information and guidance needs to be provided to the student

              regarding the implications of a GPA neutral grade and provide them an opportunity to object, even if unlikely.



Oklahoma's Promise.

The following guidance is provided regarding Oklahoma's Promise and Pass/No Pass Grading for Spring 2020 semester courses (applies to Oklahoma's Promise high school students enrolled in concurrent courses):

1.     For the Spring 2020 semester, courses that apply to the Oklahoma's Promise high school core curriculum requirements that are assigned a grade of "pass" (or its equivalent) will not be included in the GPA calculation for the core curriculum.

2.     While the course grade will not be included in the calculation of the core curriculum GPA, the course will count toward the required units for the core curriculum as appropriate.

3.     Normally, for purposes of calculating the 2.50 minimum grade point average (GPA) for the 17unit core curriculum, courses with grade of "pass" are assigned a letter grade of "D" or the lowest passing grade that the high school assigns to courses. This will allow an exception to this requirement for Spring 2020 grades.

4.     Oklahoma's Promise students will remain subject to the minimum 2.50 cumulative GPA requirement for all courses taken in grades 9-12 as calculated by the local school or district.



Concurrent Enrollment.

To mitigate negative impacts on concurrent enrollment students, the following guidance is provided:

1.     Institutions are expected to reach out to Spring 2020 concurrent enrollment students to ensure that they have access to adequate technology to complete their coursework, and if not, direct them to appropriate resources for connectivity or ways to complete instruction for the course(s).

2.     For summer and fall concurrent admission and enrollment, institutions may use emails from parents and counselors/principals in lieu of original signatures on permission forms.

3.     For summer and fall concurrent enrollment, institutions may use alternative methods for admission and course placement in lieu of a currently prescribed curricular and performance standards if the student does not have and/or cannot access standard assessments and/or records.

4.     All alternative admission and placement methods must be reported to the State Regents monthly in the template provided.

Take care!
Lisa Nelson
Director of Student Preparation
Oklahoma State Regents for Higher Education
lnelson at osrhe.edu<mailto:lnelson at osrhe.edu>
www.okhighered.org/student-prep<http://www.okhighered.org/student-prep>
Office:  405.225.9257
Cell: 580.614.1328

"Education is not preparation for life; education is life itself." ~ John Dewey

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