[Cobo] FW: Go-Live Announcement

[LeFlore, Bobby]

This is the OSF announcement with the CORE go-live schedule and cutoff dates.  The October 26th reference to the legacy systems cutoff is incorrect.  The correct date is September 26th.  I will forward the email correcting this date also.  Please distribute this information to the appropriate accounting and information technology staff at your institution.

Bob LeFlore
-----Original Message-----
From: Jeanie.Robards at core.state.ok.us
[mailto:Jeanie.Robards at core.state.ok.us]
Sent: Thursday, September 11, 2003 4:36 PM
To: core-general at youroklahoma.com
Subject: Go-Live Announcement






CORE APPLICATION SYSTEM
GO-LIVE
EFFECTIVE OCTOBER 1, 2003

The CORE Application System will go live effective October 1, 2003 with the
PeopleSoft  Integrated  General  Ledger,  Accounts  Payable, and Purchasing
modules.  The legacy systems of ICS and ADPICS will shut down as of Friday,
October  26th  at  5:00  PM.  The  first  day  the  new  system will accept
transaction  activity  for processing will be Monday, October 6, 2004. This
nine  (9)  day window will be used to accomplish the conversions, loads and
database validation on the new system.

Schedules  will  be furnished to all agencies announcing time allotments to
start transaction input and activity on the new system prior to the October
6, 2003 date.

As a reminder, following is the CORE Help Desk Information:

Days:             Monday – Friday
Hours:                  7:00 AM – 5:00 PM
Number:           405.521.2444
Toll Free Number: 1.866.521.2444
E-mail:                 helpdesk at core.state.ok.us

Financial & Purchasing Module Cut Off Schedule
Cut Off Date                        Process
Sept. 19, 2003 - 5:00 PM            Budget Revisions (Correct any 700 Fund
Budgets)
Sept. 25, 2003 - Noon               Payroll Fund Transfers
Sept. 25, 2003 - Noon               Process Payroll
Sept. 25, 2003 - 5:00 PM            Warrant Reissue Requests
Sept. 25, 2003 - 5:00 PM            Technical runs Non Budgeted PO's file
for balances.
Sept. 25, 2003 - 5:00 PM            Account Code Updates (Object and
Receipt)
Sept. 26, 2003 - 5:00 PM            Purchase Orders Posted
Sept. 26, 2003 - 5:00 PM            Purchase Order Changes and Contracts
approved and completed
Sept. 26, 2003 - 5:00 PM            Claims and related transactions
including 700 Fund Issue Records
                              (Claims not received by cut-off will be
returned)
Sept. 26, 2003 - 5:00 PM            Change Orders Posted
Sept. 26, 2003 - 5:00 PM            Payroll Withholding Claims
                              (Secure warrants in the agency until due
date)
Sept. 26, 2003 - 5:00 PM            1020 Transactions
Sept. 26, 2003 - 5:00 PM            Requisitions completed and posted
Sept. 26, 2003 - 5:00 PM            No Invitation to Bids will be converted
Sept. 30, 2003 - Noon               Last Day for PFT and Payroll Processes
Oct. 1, 2003                        Effective Go-Live for Financials and
Purchasing
Oct. 2, 2003 - 5:00 PM              Deposit Transfers
                              (Continue ACES Deposits thru 10-03-03 with
State Treasure)
Oct. 3, 2003 - 10:00 AM Remote            Deposits to Office of State
Treasurer
                 1:00 PM OST Window (OST Procedures will be available on
the CORE website)
Oct. 6. 2003                        Processing Begins for all agencies
based on the Time Allotment Schedule


The Cut Off Schedule is also located on the CORE Website and the link is
provided:
http://www.youroklahoma.com/coreoklahoma/

Jeanie Robards
CORE Project
3812 North Santa Fe, Suite 100
Oklahoma City, OK 73118
Phone: 405 962-2420
Fax:      405 524-9983
E-Mail: Jeanie.Robards at core.state.ok.us