[Cobo] FW:

[LeFlore, Bobby]

-----Original Message-----
From: owner-core-general at youroklahoma.com
[mailto:owner-core-general at youroklahoma.com]On Behalf Of
jeanie.robards at osf.state.ok.us
Sent: Thursday, June 17, 2004 11:10 AM
To: core-general at youroklahoma.com
Subject: 






Communication Liaison:

This is an urgent message for both your Accounts Payable and Procurement
users

Following are the reports needed to identify the errors for both the clean
up of the Purchasing Errors and Accounts Payable Voucher Errors.

Purchasing Budget Error Report Directions:
The path to run the query is as follows:  Reporting Tools - Query - Query
Viewer
The query names are:    OCP_REQ_BUDGET_ERRORS
                  OCP_PO_BUDGET_ERRORS
You will be prompted to put in the Business Unit.

Accounts Payable Voucher Budget and Matching Error Report Directions:
The path to run the queries are as follows: Accounts Payable - Reports -
Vouchers
The query names are:    Budget Checking Error Report
                  Match Errors Report


As a part of preparing for the Fiscal Year End, there are a couple of steps
that need to occur, and the Financials Team needs the agencies to start
addressing these issues now so that when we get to June 30th everything
will run smoothly.

Budget Checking -  All Budget Checking Errors will need to be cleaned up
within Requisitions, Purchase Orders, Vouchers, and Deposit Entries.  This
may involve correcting the funding distribution within the document or
deleting/cancelling/closing the document that contains the budget checking
exceptions.  Note:  In regards to Requisitions and Purchase Orders, please
follow the steps regarding cancelling the lines rather than the entire
document.

Matching - All Matching Exceptions will need to be resolved so that the
Vouchers can be processed through Posting, Journal Generation, and GL
Posting.  The training manuals and quick tips provide information about how
to correct errors or exceptions and how to resolve.  Following is the CORE
website link to the Matching Errors file called AP Error and Matching Rule
Descriptions. http://www.youroklahoma.com/coreoklahoma/areas_ap.html

Since there is such a large quantity of exceptions in many of the agencies,
the exception need to be resolved as soon as possible before the year-end
procedures begin.

The Financial Team will provide additional steps that may involve agencies
for Fiscal Year End.  Both the GL & AP Teams are currently working on
checklists to address all Fiscal Year End issues.

Brenda Bolander,
Financial Lead

Jeanie Robards
CORE Project
3812 North Santa Fe, Suite 100
Oklahoma City, OK 73118
Phone: 405 962-2420
Fax:      405 524-9983
E-Mail: Jeanie.Robards at osf.state.ok.us