[Cobo] FW: COBRA reimbursement procedures for COBO list serve

[Mauck, Sheri]

Please see the information below relating to the COBRA reimbursement
process.  Jeanette Patton is the system appointed representative on the
issues.  Please coordinate any questions with her and her contact
information is listed on the original email below.

 

________________________________

From: Jeanette Patton [mailto:jpatton at uco.edu] 
Sent: Monday, April 20, 2009 12:50 PM
To: Sheri Mauck
Subject: COBRA reimbursement procedures for COBO list serve

 

Sheri, we have received this information from Lisa at OSF concerning the
procedures to be used for the 65% COBRA reimbursement.  She indicated
that as soon as they have the template letter written she will be
sending this out to everyone.  I just thought everyone might want to see
how the process will work, turnaround time, etc.  That may save her from
answering questions for each of us individually.

 

Lisa Raihl wrote:

 

OSF is in the process of finalizing the required letter to pay out the
COBRA subsidy for individuals who have paid their premiums after your
institution has forwarded the 65% to the insurance group.

 

If   a  clearing  account  is  available, the payment will be wired to
your

institution; otherwise, we will issue a warrant.  Every Tuesday by close
of business,  you will need to send to Lisa Raihl and Jean Hayes via
e-mail or fax a signed agency letter with the following information:

 

   The  date  and  amount  of  COBRA  premium  assistance  payments for
the

      assistance eligible individuals who have paid their premiums

      The date will be the date the individuals paid their premiums not
the

      date you submitted the 65% payment.

 

   The  total  number  of  individuals  who were provided the COBRA
premium

      assistance payments reported with the above payments

 

   Either  a copy of the warrant paid to the insurance group or the
warrant

      number issued by the State Treasurer's Office

 

The  letter  must  attest  to  the  fact  that the supporting
documentation required  by  the Internal Revenue Service has been
obtained and will be on file for audit purposes if required at any time.

 

The  original  letter  requesting  the subsidy amount must be placed in
the mail to Jean/Lisa for filing and documentation purposes.

 

On Wednesday mornings, the amount will be processed by AP voucher either
to

the  clearing  account  or  to  produce  a  warrant.   If completed by
wire

transfer,  the  funds  will  be available on Thursday.  If not completed
by wire  transfer,  the  warrant  will  be routed to your institution as
usual unless otherwise requested.

 

An example of the required letter will be sent when finished.  

 

Jeanette Patton

Director of Employment Services

University of Central Oklahoma

100 N. University Drive

Edmond, Ok  73034

405-974-2661  fax: 405-974-3827

http://administration.uco.edu/jobs/index.htm

 

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