[Cobo] FY15 Academic Services Fees Request Forms

[Collier, Yolenda]

Attached are forms for requesting changes to FY15 academic services fees and a preliminary schedule. The deadline for submitting the forms is Friday, January 31, 2014.

A request for change to academic and services fee form must be submitted for each fee change which include any new fee, increase or decrease of an existing fee amount, and deletion of a current fee.  Please submit all fees change forms in one spreadsheet under different tabs for each institution, campus, or special program.

There are five categories in academic services fee changes forms (see tabs on attached file) as listed below, please make sure the correct category of fee change form is utilized when submitting a request.

1) Special Instruction Fees
2) Facility/Equipment Utilization Fees
3) Testing/Clinical Service Fees
4) Classroom/Laboratory Supply & Material Fees
5) Other Special Fees

As institutions propose fee changes as well as the approval processes on campus and by the boards, please complete all applicable columns before submitting the forms:

1) Be specific about the name of fee, course prefix, and course numbers
2) Accurate amounts on current fee, proposed fee, and the change
3) Fee to be assessed by per credit hour, per course, per semester, annually, or other basis
4) Fee to be assessed to lower division, upper division, graduate level, or professional programs
5) Indicate if the change is for a new fee
6) The date the fee was last changed and the date approved by local governing board
7) Comments, description, and any supporting documents for the fee changes
8) The amounts of projected new revenue for FY15, estimated revenue for FY14 and total projected revenue for FY15

A scenario occurred frequently in recent years that institutions have requested fee changes due to course name/number change, or name of the fee change on the same course while fee amount remain unchanged.  On OSRHE Academic Services Fees Changes Report, it is required to list a deletion of the old fee and an addition of a new fee due to course change or name of the fee change for record and tracking purpose.  Therefore, even if the fee amount remains the same as an example, the institution is required to submit two fee change requests, first request for the deletion of the original fee from current fee amount to proposed fee amount of zero and the second request for a new fee with new course name/number or new fee name with current fee amount of zero to proposed fee amount.

Please submit competed request forms to ycollier at osrhe.edu<mailto:ycollier at osrhe.edu> by January 31, 2014 and feel free to contact me If you have any questions. Thank you.


Yolenda Collier
Fiscal Analyst
Oklahoma State Regents for Higher Education
(405) 225-9317
ycollier at osrhe.edu<mailto:ycollier at osrhe.edu>
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