[Cobo] FW: Higher Education Employer Processing and Reporting - Check Printing

[Mauck, Sheri]

From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov]
Sent: Wednesday, November 25, 2015 9:24 AM
To: Mauck, Sheri
Subject: Higher Education Employer Processing and Reporting - Check Printing


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5 Nov 2015
0915 HRS



NOTE:  This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project.  All others, please disregard.  For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting".



Check Printing
As previously communicated by the Office of the State Treasurer if you currently receive a Paybase file from OST and print your miscellaneous /AP warrants in house your payroll warrants will be included in the same print file. The check stock you use for AP warrants will also be used for your payroll warrants.

All test files processed though the OST system before the end of UAT (11/25/2015) will generate a Paybase print file for remote print agencies. For security reasons OST will be modifying the data in the print file. Check amounts will be changed to $0.00. This will cause the words "VOID" and "NON-NEGOTIABLE" to be printed across the face of the check. The purpose behind this is to allow agencies to test the layout of the warrants, but to mitigate some of the risk associated with printing these test checks. Controls should also be implemented on the agency side to ensure these test checks are properly destroyed and not inadvertently distributed.

Test files will be placed on the Paybase server on Monday, November 30. OST will make every effort to make files available by 2pm. This will allow agencies to print any production files before the test files are sent. If multiple 500 Misc files were submitted for testing agencies may have multiple test print files depending on the paytypes submitted in the 500 Misc test file. Agencies may opt to print the test checks on regular paper as opposed to check stock and/or to only print a portion of a test file. Please ensure this information is passed along to the individuals responsible for printing your AP  warrants .
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