[Oacrao-l] Student Record Access

[Skeel, Richard D.]

Alan -

We handle this very similarly to what Pamla described, although we are a little less formal with which students are assigned to each advisor.  However, faculty can only have access to student information if they are designated as advisors (most of our faculty are not advisors).  The only thing I would add is that we do occasionally have faculty request access to student data for research purposes.  Those requests must go through our research board to be reviewed and approved before the information is released.

Rick

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Rick Skeel
Director of Academic Records
University of Oklahoma
1000 Asp Ave
Norman, OK   73071
405-325-6017
rskeel at ou.edu<mailto:rskeel at ou.edu>
"What if there were no hypothetical questions?"

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Stringfellow, Alan
Sent: Monday, June 27, 2011 8:47 AM
To: oacrao-l at lists.onenet.net
Subject: [Oacrao-l] Student Record Access

I know that many institutions in Oklahoma scan and image either current and/or deactivated student records.  I am curious how many of you allow faculty access to a portion, or all of your student records.  Historically we have not allowed faculty access student records, but a situation has recently occurred in which the subject has surfaced again at OCCC.  I have always been very hesitant to provide access to faculty, especially since we don't have a formal FERPA training program at OCCC... but I may be in the minority these days.   If you get a moment, could you reply and let me know how your institution responds to such requests to student record access?

Thanks,
Alan


Alan Stringfellow, M.ED.
Registrar
Oklahoma City Community College
7777 S. May Avenue
Oklahoma City, OK  73159
405-682-7522
[Description: OCCC Logo]

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