[Oacrao-l] Student Record Access

[Armstrong, Pamla R.]

As to the research requests that Rick mentioned, we have the same
policy.

 

Pamla

 

From: oacrao-l-bounces at lists.onenet.net
[mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Skeel, Richard
D.
Sent: Monday, June 27, 2011 10:03 AM
To: Stringfellow, Alan; oacrao-l at lists.onenet.net
Subject: Re: [Oacrao-l] Student Record Access

 

Alan - 

 

We handle this very similarly to what Pamla described, although we are a
little less formal with which students are assigned to each advisor.
However, faculty can only have access to student information if they are
designated as advisors (most of our faculty are not advisors).  The only
thing I would add is that we do occasionally have faculty request access
to student data for research purposes.  Those requests must go through
our research board to be reviewed and approved before the information is
released.

 

Rick

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 
Rick Skeel 
Director of Academic Records 
University of Oklahoma 
1000 Asp Ave 
Norman, OK   73071 
405-325-6017 
rskeel at ou.edu 

"What if there were no hypothetical questions?" 

 

From: oacrao-l-bounces at lists.onenet.net
[mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Stringfellow,
Alan
Sent: Monday, June 27, 2011 8:47 AM
To: oacrao-l at lists.onenet.net
Subject: [Oacrao-l] Student Record Access

 

I know that many institutions in Oklahoma scan and image either current
and/or deactivated student records.  I am curious how many of you allow
faculty access to a portion, or all of your student records.
Historically we have not allowed faculty access student records, but a
situation has recently occurred in which the subject has surfaced again
at OCCC.  I have always been very hesitant to provide access to faculty,
especially since we don't have a formal FERPA training program at
OCCC... but I may be in the minority these days.   If you get a moment,
could you reply and let me know how your institution responds to such
requests to student record access?

 

Thanks,

Alan     

 

 

Alan Stringfellow, M.ED.

Registrar

Oklahoma City Community College

7777 S. May Avenue

Oklahoma City, OK  73159

405-682-7522

 

 

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