[Oacrao-l] DHS Assigned Social Security Number

[SIMMONS, KATHY]

I certainly understand the concern of SSN in database system.  Langston prints ID number on transcript.   We currently only assign temporary SSN for international students and student with incomplete application. Later the temporary number is changed for student with incomplete application once he/she become an enrolled student.  I would like to hear from Financial Aid personnel as I think the need for SSN is needed in system to connect from student' aid.  I think if  there is a way to make the SSN invisible in system with exception of last four digits would be less for concern.

Kathy Simmons
University Registrar
Langston University
________________________________________
From: oacrao-l-bounces at lists.onenet.net [oacrao-l-bounces at lists.onenet.net] on behalf of Stringfellow, Alan [astringfellow at occc.edu]
Sent: Wednesday, October 08, 2014 11:26 AM
To: oacrao-l at lists.onenet.net
Subject: [Oacrao-l] DHS Assigned Social Security Number

I have a quick question for my OACRAO colleagues as I am hoping to see how other institutions handle the use of DHS assigned Social Security Numbers.  Historically we have only allowed permanently assigned social security numbers and the OCCC assigned number to be placed in the field used for social security numbers.  It seems like I am getting more and more DHS assigned temporary social security numbers that students want me to use in place of their social security number.  I have stood my ground in most situations, but I had a situation today where a student who wants to use that number is also employed at OCCC.  As a result, our HR department is adamant about using that number so that they may get paid.  Obviously I will need to give in on this one as I don’t want to impact the student’s financial situation.

So, I am curious, how many out there allow that number to be used in place of a social security number?  I see the number as any other temporary number and it would be like me taking a temporary number assigned by another institution and using it at OCCC.  Am I looking at this number correctly?  Is there something I am missing?  Please keep in mind that the last 4 digits of this number still print out on an OCCC transcript, which adds to some of my concern.

Thanks in advance for your input!

Alan

Alan Stringfellow  M.ED. | Registrar |
7777 S. May Avenue | Oklahoma City, OK 73159 |
astringfellow at occc.edu<mailto:astringfellow at occc.edu> p. 682.7522 | f. 688.3902 |
[cid:B8ED7223-2926-47C2-A943-7DB3277F4785]
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