[Oacrao-l] Gender Identity & Records

[Langston, Ginna]

Just recently, however, this was an alum who wanted his name changed and a new diploma issued. Our policy is that a student's name is frozen when graduated; we will issue a new diploma with a new name in cases of marriage and divorce, and when the original diploma is returned, but the transcript remains the name under which the student graduated. In the case of a gender change, we will change all records, including the transcript name, with the court order.

Ginna

Sent from my iPhone

On Jul 9, 2015, at 11:39 PM, Adam Johnson <ADJohnson at uco.edu<mailto:ADJohnson at uco.edu>> wrote:


Okay, this one may be a little different than the more typical listserv questions, but some of our staff in our Campus Life recently faced a question that relates to student records.  So, here's the question that was posed to me...


We received a phone call earlier this week from a student that was currently in the process of transitioning genders  -(female to male).  He was interested in finding out about opportunities in Greek Life.  Our Greek Life staff handled the questions fine– but of course this leads to bigger institutional impact questions.

                At what point does the university officially recognize the students gender has changed.  When do we update information in Banner?  What type of documentation do we need to receive to make this change in Banner, diploma’s, alumni networks, etc.


When it comes to changing the student's record, we would require a revised birth certificate or perhaps something adjudicated from the appropriate court.  Have any of your institutions encountered this issue and developed policy? Appreciate any information you can share.


Dr. Adam Johnson, Associate VP/Registrar
Student Affairs
University of Central Oklahoma
100 N. University Drive
Edmond, OK  73034
(405) 974-2385
(405) 974-3930 (fax)
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