[Oacrao-l] A few questions for you :-)

[Troy Milligan]

Redlands Community College info:


1.      We report to the National Student Clearinghouse, both the core data and the additional elements, plus we utilize their Enrollment Verify, Degree Verify, and Student Tracker services.

2.      And 3.  The state, Federal, IPEDS, and NSC enrollment and graduation reporting is handled by the two ½ time staff members of the IR&E department, and we've written a lot of program batches to help us collate and report the data.

4.      We use Jenzabar PX/POISE.

5.      We do award degrees in the summer.

Note reporting of degrees and enrollment reporting is a tricky scheduling issue.  I recently attended a Jenzabar conference where a rep from the Clearinghouse presented.  We discussed the timeline of enrollment reporting versus degree reporting.  If enrollment reporting for a particular student in the following semester for another or advanced degree is reported PRIOR to the degree a student has earned in the prior semester, the enrollment information and the degree information 'collide' (his words).  He recommended reporting degree information earned for a student in a semester before your report your enrollment information for the following semester that may include that student.  Otherwise, he stated you should go in and make sure the prior degree record is closed under the initial degree and then the enrollment record is updated to reflect the change in major or new program.

Let me know if you have any questions.

Respectfully,
Troy


[https://www.redlandscc.edu/RCC.png]

Troy Milligan
Director of Institutional Research & Effectiveness
Director for the NASNTI Grant
Redlands Community College
https://www.redlandscc.edu/
Troy.Milligan at redlandscc.edu<mailto:Troy.Milligan at redlandscc.edu>
Office: 405.422.1206
1300 South Country Club Road
El Reno, OK 73036-5304



From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of David Fulmer
Sent: Wednesday, August 17, 2016 4:17 PM
To: Oacrao-l at lists.onenet.net
Subject: [Oacrao-l] A few questions for you :-)
Importance: High

Greetings, colleagues! I just came through our annual A-133 audit and would like to pose the following questions to you. I would appreciate your input as soon as possible so that I may report back to my administration.


1.  Does your institution report enrollment and graduation information directly to NSLDS or do you send your files to the Clearinghouse?

2.  Does your institution have a dedicated staff member handling your enrollment and graduation reporting?

3.  What department at your institution (registrar, financial aid, information technology or other) reports your data? If other what department has this honor?

4.  What SIS do you use?

5.  Do you award degrees in the summer and, if so, have you had any issues with the Clearinghouse reporting that data correctly to NSLDS?

Thank you for your assistance!

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