[Oasfaa] Follow Up Regarding Earlier Message Regarding OTAG Reporting

[Joyner, Shiela]

As a follow up to my earlier message regarding OTAG fall 2006 deadlines, we have heard from a few folks advising us that they uploaded their completed OTAG Award Claim Forms to the new reports website but have not heard anything back from OTAG.  So far, the reason has been that we were unaware their reports had been uploaded and were available for us to download and process.  

During Phase I of the reports website pilot, we need to rely on institutions to send an e-mail message (preferably to reports at otag.org) to notify us when a report has been submitted for processing.  Phase II of the project will include the implementation of an automated e-mail notification system, and we'll make an announcement when that function has been implemented.  For now, however, we need your assistance in notifying us when you upload a report for OTAG processing.

For those of you who have not yet requested an OTAG Award Claim Form template or pre-populated report for the fall semester, be assured we will provide details and assistance for using the website when we respond to your request.  We appreciate your patience as we continue to implement improvements in our reporting systems.  Please contact us if you have questions or need more information.  

-----Original Message-----
From: oasfaa-bounces at lists.onenet.net
[mailto:oasfaa-bounces at lists.onenet.net]On Behalf Of Joyner, Shiela
Sent: Thursday, September 14, 2006 2:10 PM
To: oasfaa at onenet.net
Subject: [Oasfaa] Fall 2006 OTAG Deadline Reminder


This is a reminder of OTAG program deadlines that apply to all participating institutions in Fall 2006.  

Be reminded that each institution initiates their OTAG Award Claim Form process by either submitting a self-generated Award Claim Form (using only OTAG's formatted report template) or by requesting a pre-populated Award Claim Form from OTAG.  It should be noted that pre-populated reports are provided only upon request.

Please contact the OTAG office if you have questions, need additional information or wish to receive a report template or pre-populated report. 

*	October 6, 2006: Each participating institution shall submit an initial fall semester award claim for all eligible OTAG students no later than Friday, October 6, 2006. The president or chief executive officer of any institution not submitting an initial claim by this date will be notified in writing within 5 business days. 
*	November 10, 2006: No further requests for awards, or for increases of individual awards already disbursed, for the fall 2006 semester will be accepted after November 10, 2006. Requests for exceptions due to extraordinary circumstances may be granted only upon approval of the Chancellor for Higher Education and must be submitted in writing to the Chancellor. 
*	November 28, 2006: Institutions shall notify the State Regents of any pending refunds that have not already been returned to the State Regents. 
*	December 1, 2006: The State Regents shall announce any changes in awarding criteria for the Spring 2007 semester.

***********************
Shiela Joyner, Director
Oklahoma Tuition Aid Grant Program
Oklahoma State Regents for Higher Education
P. O.  Box 108850
Oklahoma City, OK 73101-8850
Internet:  sjoyner at otag.org
Voice: (405) 225-9378    Toll Free (877) 662-6231
Fax: (405) 225-9392