[Oasfaa] OASFAA Digest, Vol 193, Issue 2

Laura Coponiti lcoponiti at usao.edu
Mon Jun 22 11:55:28 CDT 2020 

I believe the 15 week requirement has been changed.  See documents attached that was issued in November 2019.

Laura Coponiti
Dean of Enrollment Management<https://usao.edu/directory/laura-coponiti.html>
Troutt 112
University of Science and Arts of Oklahoma<http://usao.edu/>

1727 West Alabama
Chickasha, OK 73018
405-574-1350 (office)
405-574-1220 (fax)
[cid:16D7802A-BD66-411D-B03E-8C59B4BF1350]

From: OASFAA <oasfaa-bounces at lists.onenet.net> On Behalf Of Judy Cuellar
Sent: Monday, June 22, 2020 11:21 AM
To: oasfaa at lists.onenet.net
Subject: Re: [Oasfaa] OASFAA Digest, Vol 193, Issue 2

We made the decision to "shorten" our fall and spring semesters. We still have 15 weeks, we just moved everything forward two weeks. We will end the fall semester just before Thanksgiving and start spring on January 25th (this might be flexible). We won't have a fall break or a spring break. We will offer two winter sessions this year for online courses. One in December and one in January.

As long as there aren't more than 45 days between semesters, the break and student loans should be fine. We adjusted our loan periods/academic year. Luckily, the decision was made before July 1 so we were able to re-adjust everything in COD and Colleague before loans went out. We had to go in and adjust any summer aid periods because we are ending summer earlier than we had planned so we don't have crossover loan periods. Summer ends August 12 and fall begins August 13.

If you plan to shorten the semester to less than 15 weeks, you have to get permission through the eligibility application. As it turns out we have at least 1 day of instruction in our 1st week which makes us 15 weeks but I thought I was going to have to get permission for 14 week semesters. Here is what they told me at FSA/SPD Dallas when I asked about a shorter semester:

"Because your request is outside the scope of the two COVID-19 Electronic Announcements issued March 5 and April 3, 2020, the Department asks that you submit your request via the EligCert update application web site. Please take the following steps:

     *   Log in to https://eligcert.ed.gov/
     *   In Section A, select “Other” as the application purpose, and type in the open field “Request for reduction in academic year”
     *   Navigate to Section K, Question 69, and in this free-form text box enter your request, being sure to include the following:

        *   Identify each academic program (or groups of programs, such as “all four year degree programs”
        *   The requested number of weeks in the academic year for each program or groups of programs
        *   An explanation of the purpose of the request, along with a demonstration of “good cause”
        *   Any additional relevant information.

     *   When submitting this application, print your signature page, have it signed by the appropriate official, scan and email that signature page to DallasSPD at ed.gov<mailto:DallasSPD at ed.gov>.

        *   Please be sure to include the phrase “Signature Page,” your school name, and your institution’s OPEID number in the subject line of your email."

      Judy Cuellar

                                Judy Cuellar, MBA

    Director of Student Financial Services

              [https://docs.google.com/uc?export=download&id=1hKym8_fwgwOdC6fBfrnaUnNWWX3Oq5bN&revid=0B-O20q35CKPQTHZ6dVVrdXJ4RUo3L0JBOEVZY3VuU0tZemN3PQ]

                           405.425.5190  Phone
                           405.425.5197     Fax
           financialservices at oc.edu<mailto:judy.cuellar at oc.edu>   Email

                  www.oc.edu/financial<http://www.oc.edu/financial>   Website



                             I Believe!



   Look for Scholarships on Facebook<https://www.facebook.com/OCfinancialservices/> or Twitter<https://twitter.com/OC_FinancialAid>

    Need to send a document to Financial Services? You can use this secure upload link<https://forms.oc.edu/Forms/dropbox>.



(For your assistance in pronouncing my last name, the phonetic spelling is KWAY-ar, to hear it  pronounced, go here http://inogolo.com/pronunciation/Cuellar)

Note: Privileged/Confidential information may be contained in this message. If you are not the addressee indicated in this message (or responsible for delivery of the message to such person), you may not copy or deliver this message to anyone. In such case, you should destroy this message and kindly notify the sender by a reply e-mail. Please advise immediately if you or your employer does not consent to Internet messages of this kind. Opinions, conclusions and other information in this message that do not relate to the official business of this university shall be understood as neither given or endorsed by it.


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Today's Topics:

   1. Revised Fall Calendar (Danielle Wellman)


----------------------------------------------------------------------

Message: 1
Date: Tue, 16 Jun 2020 13:08:16 +0000
From: Danielle Wellman <danielle.wellman at okbu.edu<mailto:danielle.wellman at okbu.edu>>
To: "oasfaa at lists.onenet.net<mailto:oasfaa at lists.onenet.net>" <oasfaa at lists.onenet.net<mailto:oasfaa at lists.onenet.net>>
Subject: [Oasfaa] Revised Fall Calendar
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Our executive team is looking at the possibility of a revised fall calendar in light of coronavirus, but before making a decision they want to know the financial aid implications of making those changes. I know a lot of other institutions are looking at changes for the fall as well. Can anyone whose university has made this decision offer light on any pitfalls that this may cause or specific things to check or be aware of? I know that we will have to change our loan period dates and disbursement dates for aid. Specifically I'm wondering about things like having a longer break between payment periods (this would create a longer than normal break between fall and spring) or things of this nature. Any advise on things I should research or be aware of would be greatly appreciated.

Thanks!


[Oklahoma Baptist University]
Danielle Wellman

Director of Student Financial Services

500 West University, OBU Box 61242 Shawnee, OK 74804

Website: okbu.edu<http://okbu.edu><https://www.okbu.edu/>
Phone: 405.585.5020
Fax: 405.585.5030

[Facebook]<https://www.facebook.com/OklahomaBaptistUniversity> [Twitter] <https://twitter.com/obunews>  [Instagram] <https://instagram.com/obunews>  [LinkedIn] <https://www.linkedin.com/edu/school?id=19166>  [YouTube] <https://www.youtube.com/user/OBUnews>

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