[Oasfaa] OASFAA Digest, Vol 193, Issue 2

Mon Jun 22 11:21:27 CDT 2020

We made the decision to "shorten" our fall and spring semesters. We still
have 15 weeks, we just moved everything forward two weeks. We will end the
fall semester just before Thanksgiving and start spring on January 25th
(this might be flexible). We won't have a fall break or a spring break. We
will offer two winter sessions this year for online courses. One in
December and one in January.

As long as there aren't more than 45 days between semesters, the break and
student loans should be fine. We adjusted our loan periods/academic year.
Luckily, the decision was made before July 1 so we were able to re-adjust
everything in COD and Colleague before loans went out. We had to go in and
adjust any summer aid periods because we are ending summer earlier than we
had planned so we don't have crossover loan periods. Summer ends August 12
and fall begins August 13.

If you plan to shorten the semester to less than 15 weeks, you have to get
permission through the eligibility application. As it turns out we have at
least 1 day of instruction in our 1st week which makes us 15 weeks but I
thought I was going to have to get permission for 14 week semesters. Here
is what they told me at FSA/SPD Dallas when I asked about a shorter
semester:

"Because your request is outside the scope of the two COVID-19 Electronic
Announcements issued March 5 and April 3, 2020, the Department asks that
you submit your request via the EligCert update application web site.
Please take the following steps:

   - Log in to https://eligcert.ed.gov/
      - In Section A, select “Other” as the application purpose, and type
      in the open field “Request for reduction in academic year”
      - Navigate to Section K, Question 69, and in this free-form text box
      enter your request, being sure to include the following:
         - Identify each academic program (or groups of programs, such as
         “all four year degree programs”
         - The requested number of weeks in the academic year for each
         program or groups of programs
         - An explanation of the purpose of the request, along with a
         demonstration of “good cause”
         - Any additional relevant information.
      - When submitting this application, print your signature page, have
      it signed by the appropriate official, scan and email that signature page
      to DallasSPD at ed.gov.
         - Please be sure to include the phrase “Signature Page,” your
         school name, and your institution’s OPEID number in the
subject line of
         your email."

*      Judy Cuellar*

                                Judy Cuellar, MBA

    Director of Student Financial Services

                           405.425.5190  Phone
                           405.425.5197     Fax
           financialservices at oc.edu <judy.cuellar at oc.edu>   Email

                  www.oc.edu/financial   Website

                             I Believe!

   Look for Scholarships on Facebook
<https://www.facebook.com/OCfinancialservices/> or Twitter
<https://twitter.com/OC_FinancialAid>

    Need to send a document to Financial Services? You can use this secure
upload link <https://forms.oc.edu/Forms/dropbox>.

*(For your assistance in pronouncing my last name, the phonetic spelling
is KWAY-ar, to hear it  pronounced, go
here http://inogolo.com/pronunciation/Cuellar
<http://inogolo.com/pronunciation/Cuellar>)*

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On Tue, Jun 16, 2020 at 12:00 PM <oasfaa-request at lists.onenet.net> wrote:

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> Today's Topics:
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>    1. Revised Fall Calendar (Danielle Wellman)
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> ----------------------------------------------------------------------
>
> Message: 1
> Date: Tue, 16 Jun 2020 13:08:16 +0000
> From: Danielle Wellman <danielle.wellman at okbu.edu>
> To: "oasfaa at lists.onenet.net" <oasfaa at lists.onenet.net>
> Subject: [Oasfaa] Revised Fall Calendar
> Message-ID:
>         <
> SN4PR0201MB3502399EF14BFB0F7F9601BDEF9D0 at SN4PR0201MB3502.namprd02.prod.outlook.com
> >
>
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>
> Our executive team is looking at the possibility of a revised fall
> calendar in light of coronavirus, but before making a decision they want to
> know the financial aid implications of making those changes. I know a lot
> of other institutions are looking at changes for the fall as well. Can
> anyone whose university has made this decision offer light on any pitfalls
> that this may cause or specific things to check or be aware of? I know that
> we will have to change our loan period dates and disbursement dates for
> aid. Specifically I'm wondering about things like having a longer break
> between payment periods (this would create a longer than normal break
> between fall and spring) or things of this nature. Any advise on things I
> should research or be aware of would be greatly appreciated.
>
> Thanks!
>
>
> [Oklahoma Baptist University]
> Danielle Wellman
>
> Director of Student Financial Services
>
> 500 West University, OBU Box 61242 Shawnee, OK 74804
>
> Website: okbu.edu<https://www.okbu.edu/>
> Phone: 405.585.5020
> Fax: 405.585.5030
>
> [Facebook]<https://www.facebook.com/OklahomaBaptistUniversity> [Twitter] <
> https://twitter.com/obunews>  [Instagram] <https://instagram.com/obunews>
> [LinkedIn] <https://www.linkedin.com/edu/school?id=19166>  [YouTube] <
> https://www.youtube.com/user/OBUnews>
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> End of OASFAA Digest, Vol 193, Issue 2
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