[OK-AIR] Coding of non-degree seeking students Element 25
Julie Sawyer
sawyerjk at nsuok.edu
Tue Feb 2 10:20:40 CST 2016
All:
At NSU, we have always put high school concurrents in the first-time
full-time cohort group the fall after they graduate from high school
(assuming they are enrolled full-time), otherwise they are never counted in
a cohort. The IPEDS definition of first-time students DOES include these
students. From the IPEDS glossary:
"A student who has no prior postsecondary experience (except as noted
below) attending any institution for the first time at theundergraduate
level. This includes students enrolled in academicor occupational programs.
It also includes students enrolled in thefall term who attended college for
the first time in the prior summer term, and students who entered with
advanced standing (college credits earned before graduation from high school
)."
I added the yellow highlight.
Thanks,
Julie
On Tue, Feb 2, 2016 at 9:45 AM, Karla Oty <koty at cameron.edu> wrote:
> Izzie,
>
>
>
> Thanks for sharing. I’m confused about them going in the IPEDS cohort,
> though – IPEDS specifically says first time in college after hs graduation,
> not first time as a degree seeking students. It appears to me that putting
> them in the IPEDS cohort is contrary to the federal definition of
> first-time freshmen.
>
>
>
> Karla
>
>
>
> Karla J. Oty, Ph.D.
>
> Director, Institutional Research, Assessment, and Accountability
>
> Cameron University
>
> 2800 W. Gore Blvd
>
> Lawton, OK 73505
>
> (580) 581-2899
>
>
>
> *From:* ok-air-bounces at lists.onenet.net [mailto:
> ok-air-bounces at lists.onenet.net] *On Behalf Of *Billen, Isabelle
> *Sent:* Tuesday, February 02, 2016 9:42 AM
> *To:* 'ok-air at lists.onenet.net'
> *Subject:* [OK-AIR] Coding of non-degree seeking students Element 25
>
>
>
> All,
>
> I was a little confused about the new instructions for Element 25 when a
> student changes from type “E” non-degree seeking to Degree-seeking. See
> Marion Dilbeck’s notes below. If a student goes from “E” to one of the
> degree-seeking admit codes their admit code should change and if they are
> first-time full-time they would go into the IPEDS and CCA cohorts. At Rose
> this is a small number of students but still will impact how I build the
> files.
>
>
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Institutional
> Effectiveness
>
> 6420 SE 15th Street | FA 117 | Midwest City, OK 73110 | p: 405.733.7580
> | e: ibillen at rose.edu
>
> [image: RSC-email-tag]
>
>
>
>
>
>
>
> *From:* Dilbeck, Marion [mailto:mdilbeck at osrhe.edu <mdilbeck at osrhe.edu>]
> *Sent:* Tuesday, February 02, 2016 9:31 AM
> *To:* Billen, Isabelle <ibillen at rose.edu>; Northrop, Gayle <
> gnorthrop at osrhe.edu>
> *Cc:* Aitson-Roessler, Mechelle <maitson-roessler at rose.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> If you code them as first-time-entering in a Fall term (or they carry over
> from first-time in Summer into Fall), they should go into IPEDS and CCA
> cohorts. The “at this level” consideration makes a difference.
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Tuesday, February 02, 2016 7:58 AM
> *To:* Dilbeck, Marion; Northrop, Gayle
> *Cc:* Aitson-Roessler, Mechelle
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> Marion
>
> So for this group, if they go from Admit non-degree seeking to a
> Degree-seeking admit code do they go into the IPEDS First-time Full-time
> Cohort? They are not first-time in college but they would be first-time as
> a degree seeking student.
>
> Izzy
>
>
>
>
>
> *From:* Dilbeck, Marion [mailto:mdilbeck at osrhe.edu <mdilbeck at osrhe.edu>]
> *Sent:* Thursday, January 28, 2016 2:17 PM
> *To:* Northrop, Gayle <gnorthrop at osrhe.edu>; Billen, Isabelle <
> ibillen at rose.edu>
> *Cc:* Aitson-Roessler, Mechelle <maitson-roessler at rose.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> We’ve nuanced Record S, Element 25, Original Type of Admission at This
> Level. In the UDS Manual remarks for this element we say,
>
>
>
> “This element relates to the basis of
> admission for the *original* application at your institution *at this
> level*. Concurrent students are coded as “L” or “W” until they graduate
> from high school, then they must receive an admission code under First-Time
> Entering Students. Students admitted as “E” (non-degree-seeking) who later
> decide to seek a degree should receive a new admission code, as this is a
> change of level. A non-degree-seeking student should not be coded as
> first-time-entering in Element 28.” and
>
>
>
> “*Reference State Regents’ Policy on
> Institutional Admission and Retention, Parts 3.6, 3.9, and 3.10 (page 89)
> at http://www.okhighered.org/state-system/policy-procedures/part3.shtml”
>
>
>
> This is something where the
> distinction is harder to see at an open admission institution. It’s
> tempting to view the HS Concurrent student as continuing when her graduates
> from high school. But that’s a change of level from Concurrent HS (not in
> a degree program due to ineligibility since he hasn’t earned a HS diploma)
> to Degree-Seeking. It requires a change of admission type codes.
>
> At a four-year institution, it’s
> possible to admit a student who is non-degree-seeking, such as an Auditor,
> on no credentials; but when the student wants to become degree-seeking, he
> has to submit the credentials and receive a formal admission decision.
> That amounts to a change of level. Therefore, the Original Type of
> Admission at This Level should be changed.
>
> When an undergraduate graduates and
> wants to go to graduate school at the same institution, it’s a change of
> level requiring an admission decision. Even though he is continuing at the
> same college, he must have a new admission code.
>
> So—we want to be able to use the
> Original Type of Admission at This Level code and the First-Time-Entering
> Student code (Record S, Element 28) to determine who is new and at what
> level. In my view, doing it this way clarifies the situation. There
> should be only one semester at an institution when a student is new at that
> level.
>
>
>
>
>
>
>
>
>
> *From:* Northrop, Gayle
> *Sent:* Thursday, January 28, 2016 12:05 PM
> *To:* 'Billen, Isabelle'; Dilbeck, Marion
> *Cc:* Aitson-Roessler, Mechelle
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> That would be really helpful for the new IPEDS outcome measures as well….
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Thursday, January 28, 2016 11:14 AM
> *To:* Dilbeck, Marion; Northrop, Gayle
> *Cc:* Aitson-Roessler, Mechelle
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> Follow up questions (you know I can never leave well enough alone):
>
>
>
> 1. When High school students are admitted as a regular college
> student they can be eligible to be in the First-time Full-time cohort. I
> don’t think we want this group to be in the FTFT cohort do we since they
> actually started college earlier as an adult.
>
> 2. Do we change the enrollment action to one of the Admitted
> actions, 1,2,3,4 or leave them as Continuing Student?
>
> 3. Leave First-time Entering student as 3, Not First-time Entering
> student?
>
>
>
> I propose that we add a field to the UDS file something like
> First_Semester_At_Institution so that we know the first time they were at
> our schools. I already keep this info so that I can better tell what has
> happened along the way. Things get really muddy when you start changing
> the original Admit codes.
>
>
>
> Just my thoughts.
>
>
>
> Izzy
>
>
>
>
>
>
>
>
>
> *From:* Dilbeck, Marion [mailto:mdilbeck at osrhe.edu <mdilbeck at osrhe.edu>]
> *Sent:* Thursday, January 28, 2016 10:59 AM
> *To:* Billen, Isabelle <ibillen at rose.edu>; Northrop, Gayle <
> gnorthrop at osrhe.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> Let’s treat this as if it’s the result of a new admission decision/change
> of level similar to the change from HS to college or undergraduate to
> graduate, and change the original admission code.
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Thursday, January 28, 2016 10:57 AM
> *To:* Dilbeck, Marion; Northrop, Gayle
> *Subject:* FW: Fall 15 Rose STate UDS
>
>
>
> Marion
>
> I’m getting several errors for students who were originally admitted as
> Non-Degree Seeking, type 25, who are now degree seeking. Are we supposed
> to change the original admit code or just submit a Degree Seeking RE-admit
> code?
>
>
>
> Thanks
>
> Izzy
>
>
>
>
>
> *From:* Christopher, Tonii [mailto:tchristopher at osrhe.edu
> <tchristopher at osrhe.edu>]
> *Sent:* Thursday, January 28, 2016 10:09 AM
> *To:* Billen, Isabelle <ibillen at rose.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> Hi Isabelle,
>
>
>
> Thank you for your early submission of 1516 Fall Student Enrollment
> Records E/M/S data, please find the results in the outbox on your sftp site
> – 245.FALL1516.RECORD_E_ERRORS.txt – 245.FALL1516.RECORD_S_ERRORS.txt, as
> well as the ViStat reports for your review – 245ViStatFall1516E.txt –
> 245ViStatFall1516S.txt
>
>
>
> *Record M had no errors to report.*
>
>
>
> Tonii
>
>
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Wednesday, January 27, 2016 2:17 PM
> *To:* Christopher, Tonii
> *Subject:* Fall 15 Rose STate UDS
>
>
>
> Tonii
>
> Will you please edit our first pass of Fall 15 records:
>
>
>
>
>
>
>
> thanks
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Institutional
> Effectiveness
>
> 6420 SE 15th Street | FA 117 | Midwest City, OK 73110 | p: 405.733.7580
> | e: ibillen at rose.edu
>
> [image: RSC-email-tag]
>
>
>
> _______________________________________________
> OK-AIR mailing list
> OK-AIR at lists.onenet.net
> http://lists.onenet.net/mailman/listinfo/ok-air
>
>
--
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.onenet.net/pipermail/ok-air/attachments/20160202/2b67097f/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.jpg
Type: image/jpeg
Size: 11084 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/ok-air/attachments/20160202/2b67097f/attachment-0002.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 47039 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/ok-air/attachments/20160202/2b67097f/attachment-0003.jpg>
More information about the OK-AIR
mailing list