[OK-AIR] Policies or procedures on who on your campus may send out a survey to students

[Jennifer Ivie Barth]

Karla,

At TCC we implemented our Survey Administration Guidelines<http://ira.tulsacc.edu/sites/default/files/u16/SurveyAdministrationGuidelines09_28_2017.pdf>.  Let me know if you have any questions about how we implement it.

Thanks,
Jenn

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Jennifer L. Ivie, Ph.D.
Director, Institutional Research & Assessment
Tulsa Community College
918.595.7925
jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>
http://ira.tulsacc.edu<http://ira.tulsacc.edu/>
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"...data provide a powerful prompt for campus engagement, courageous conversation,
and constructive change...  The cycle of change is dependent on an institution's willingness
and capacity to not just collect these data, but to use them."  (McClenney & Dare, 2013, p. 14)

"To stop questioning whether what we do is working as expected is to invite stagnation and
a collapse in creativity and innovation." (Bresciani, 2011, p. 2)
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From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of Harrison, Genia G.
Sent: Thursday, March 14, 2019 9:12 AM
To: 'Karla Oty' <koty at cameron.edu>; ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Policies or procedures on who on your campus may send out a survey to students

Hi Karla,
   At ECU we use the survey program Class Climate for any surveys related to courses, academic programs, and non-academic departments. These surveys are done through OIE so we are able to balance the type and number of surveys that are being sent to the students.
    For "other" surveys (event feedback, sign up forms) our Marketing and Communications Department manages a Wufoo account for the university.
     With these systems in place we are able to 1) protect the university from any IRB or legal issues, 2) students can differentiate between the types of surveys they are receiving, 3) helps with survey fatigue by planning deployments, 4) allows OIE to gather all of the data!, and 5) allows us to provide data that is already being collected instead of sending out another survey for the same information.

I am happy to provide more information or answer any additional questions you may have.

Genia Harrison
Genia G. Harrison, MSPS
Research Specialist
Office of Institutional Effectiveness
East Central University
Office:  580-559-5665
gharrison at ecok.edu<mailto:gharrison at ecok.edu>

From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Karla Oty
Sent: Tuesday, March 12, 2019 2:57 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] Policies or procedures on who on your campus may send out a survey to students

Good afternoon!

I am wondering if any of you have policies or procedures that provide guidelines on who may send out surveys to students.  If you do, would you please share them with me?

Thanks for your help.

Karla

Karla J. Oty, Ph.D.
Director, Institutional Research, Assessment, and Accountability
Cameron University
2800 W. Gore Blvd
Lawton, OK 73505
(580) 581-2899

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