[OK-AIR] OK-AIR Digest, Vol 73, Issue 12

Billen, Isabelle ibillen at rose.edu
Fri May 22 13:54:57 CDT 2020 

I think it would be fairly easy for us to code the 99/other on those that were traditional but switched to online for COVID, just for purposes of UDS.  We would leave the mode as traditional in our system.
Izzy--Rose State

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Today's Topics:

   1. Re: Spring reporting (Lopez, Edurne)


----------------------------------------------------------------------

Message: 1
Date: Fri, 22 May 2020 16:55:34 +0000
From: "Lopez, Edurne" <elopez at osrhe.edu>
To: "'Canan, Michelle'" <michelle.canan at okstate.edu>, "Fitzsimmons,
	Diane" <diane.fitzsimmons at swosu.edu>, Kristi John <kjohn at usao.edu>,
	Cindy Boling <CBoling at uco.edu>, 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: "ok-air at lists.onenet.net" <ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting
Message-ID: <ed0259e3d42e4115b4857ba59b901205 at osrhe.edu>
Content-Type: text/plain; charset="iso-8859-1"

Good point about the distinction between classes that started as traditional face to face then being moved to online to those that were online from the start being need for analysis later.

How difficult would it be for you all to tease those out? Say reporting originally face to face classes to covid related switch to online as "99/other" and the originally online classes coded as they would have been normally. How would this set up, if it is feasible, affect the care act funding? The other/99 is coming down from Tony Hutchison, Dr. Blanke and other Vice Chancellors in Regents.

I think that adding columns to the UDS file would end up being more work for the schools and I'm not sure plausible for us because we are in the middle of a software transformation so lots of resources are going to that.

Julie, you say that your set up wouldn't work for this sort of distinction?

Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: Canan, Michelle <michelle.canan at okstate.edu>
Sent: Friday, May 22, 2020 11:18 AM
To: Fitzsimmons, Diane <diane.fitzsimmons at swosu.edu>; Kristi John <kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>; Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: RE: [OK-AIR] Spring reporting

I was thinking the same as Diane. More than half of our term was held as originally planned. Since we are on a trimester calendar and we started January 3, the Covid change only affected the last 5 weeks of our term. To me, it makes more sense to report as originally scheduled and then provide an explanation via email to OSRHE describing how we adjusted the classes after the Covid directives were initiated.

Our summer courses will be offered online, if possible, and hands-on classes that must meet in person will meet on campus as usual.

Michelle

Michelle Canan
Director, Institutional Research

OSU Institute of Technology
1801 E 4th St
Okmulgee, OK 74447
918.293.5494
michelle.canan at okstate.edu<mailto:michelle.canan at okstate.edu>

osuit.edu/research




From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Fitzsimmons, Diane
Sent: Friday, May 22, 2020 11:05 AM
To: Kristi John <kjohn at usao.edu<mailto:kjohn at usao.edu>>; Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>; Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe I sought direction on this question from our Provost, and our decision (before Edurne's email) was to report Spring 2020 method of delivery on the basis of how classes started the semester and how the semester *should* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.

However, we had planned to report summer courses as all online because that is how the classes are scheduled.

Thank you,
Diane Fitzsimmons
Institutional Effectiveness Specialist
Dept. of Institutional Research, Office of the Associate Provost Southwestern Oklahoma State University Hays Administration Building, Room 212 Weatherford, OK 73096
580-774-3212
diane.fitzsimmons at swosu.edu<mailto:diane.fitzsimmons at swosu.edu>



From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Kristi John
Sent: Friday, May 22, 2020 10:56 AM
To: Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> on behalf of Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net> <ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>>
Subject: Re: [OK-AIR] Spring reporting


Wouldn't we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



"For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings."  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn't matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I'm going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I'm going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

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--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



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