[Okgrantsmanship] CGR question

Wed Feb 27 14:38:11 CST 2008

I'm not sure if this made it to the listserve so I thought I'd resend - 
see below.

Julie Dearing
Grant Accountant, Office of Research and Grants
Academic Affairs
University of Central Oklahoma
100 N. University Drive Box 159
Edmond, OK 73034
Telephone: 405-974-3498
Fax: 405-974-3825

----- Forwarded by Julie Dearing/Academic Affairs/UCO on 02/27/2008 02:37 
PM -----

BBeall at ucok.edu 
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02/27/2008 11:57 AM

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Re: Okgrantsmanship post from gcherry at ucok.edu requires approval

I wanted to clarify the policy at UCO.  When an existing University 
employee with accrued vacation and sick leave applies for another position 
within the University, including grant positions, any accrued sick and 
vacation leave accruals transfers with the employee.  So far, we have not 
been faced with any payoff of this time that would adversely effect the 
grant budget, i.e. employees quits shortly after taking the grant position 
requiring vacation leave payoff.  If the employee was to quit and had 
accrued vacation leave that required a payout from a prior position, then 
that would have to be looked at on an individual basis as there is no 
policy specifically addressing this at this time. 

I checked with our Employee Services department.  UCO does not have a 
policy that would ever pay an employee for their accrued leave when they 
moved from one University position to another, including a grant position. 
 Even through they are employed through the grant, they are still a 
University employee subject to our policies and procedures. 

Betty 

Betty Beall
Manager-Grants Accounting
University of Central Oklahoma
(405) 974-2399   Phone
(405) 974-3838   Fax 

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02/26/2008 06:38 PM 

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   Subject: Re: [Okgrantsmanship] CGR Question
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----- Message from GCherry at ucok.edu on Tue, 26 Feb 2008 18:12:08 -0600 
----- 
To:
Oklahoma regional university administrators and faculty about 
grantsmanship <okgrantsmanship at lists.onenet.net>
Subject:
Re: [Okgrantsmanship] CGR Question

At UCO, when I assumed a grant position, I was considered a new hire for 
50% of salary. If I had been 100%, I believe the university would have 
paid the annual leave and started me out fresh. 
Gerry 
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To: okgrantsmanship at lists.onenet.net
From: JDearing at ucok.edu
Sent by: okgrantsmanship-bounces at lists.onenet.net
Date: 02/25/2008 04:23PM
Subject: [Okgrantsmanship] CGR Question

QUESTION: 

Accrued Sick Leave and/or Accrued Annual Leave 

An existing University Employee who has 30 days of accrued sick leave and 
20 days of accrued annual leave decides to apply for a new full time Grant 
Position at the same university; transfer from a fulltime university 
position to a fulltime grant position. 
How is the accrued sick leave and/or annual leave accounted for in order 
to not put the existing liability on the grant? 

How does your university handle this situation? 

Anita Blankenship 
Director, Office of Sponsored Programs 
   & Continuing Education 
Southwestern Oklahoma State University 
100 Campus Drive 
Weatherford, OK 73096 

Voice: 580.774.7010 
Fax:    580.774.7064 
E-Mail: anita.blankenship at swosu.edu 

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