[USAO-Robertson] Health and Safety + Housing Guide Policy Changes

Fri Nov 8 14:06:23 CST 2024

Hello Drovers!

Health and Safety will be happening next week Monday through Friday, November 11 - 15. This is a routine check to ensure our spaces are kept clean and safe. They will be checking for the following health and safety concerns:

  *   Housing violations
  *   Maintenance issues
  *   Front doors are properly secured and locked
  *   Clear path to all doorways
  *   Excessive trash
  *   Basic cleanliness of all areas

If you have an ESA, please make sure the animal has been placed in a cage or kennel.

If the RA's go through and they discover that your front door is left unlocked, that may count against you on Health and Safety.

Also, please note the following policy changes that will be added to our USAO housing guide, they will go into effect as of November 15th.

Extension Cords:

  *   Extension cords are permitted to use in rooms but they must be UL Certified.
  *   Extension cords must not be used in succession, or in conjunction with, power strips. Extension cords shall not be used as a substitute for permanent wiring.
  *   Space heaters, window unit/portable air conditioners, ceiling fans, and similar items not issued by the University of Science and Arts of Oklahoma are not permitted. Students violating this policy are subject to fines and/or disciplinary action.

Decorative Lights:

  *   Only LED decorative electric lights are permitted or non-LED battery powered.
  *   Decorative light sets should not be anchored/taped or allowed to touch metal items such as window or door frames.
  *   Cords may not be run through doorways, under doors, or across hallways.

Fire Safety:
Evacuation of University buildings is mandatory when a fire alarm sounds. Sounding of false fire alarms or tampering with firefighting or safety equipment to include extinguishers, fire sprinklers, and connecting pipes, EXIT signs, and the alarm system is prohibited. Those suspected of such offenses are subject to criminal prosecution, eviction from university housing, and/or suspension from the University, and may be required to pay fines and/or restitution.

Pest Control:
Students must allow Housing staff and our pest control professionals access to the room/apartment at reasonable times to inspect for or treat pest/bed bugs. You and your family members, occupants, guests, and invitees must cooperate and must not interfere with inspections or treatments. We have the right to select any licensed pest control professional to treat the apartment and building. We can select the method of treating the apartment, building, and common areas for bed bugs. You are responsible for and must, at your own expense, have your own personal property, furniture, clothing, and possessions treated according to accepted treatment methods established by a licensed pest control technician.

You must report any signs of pest/bed bugs within 48 hours of discovery to your RA, Housing Coordinator, or to the Residence Life Office, or you may submit a maintenance request. Do not wait to report evidence of pests/bed bugs. Even a few bugs can rapidly multiply to create a major infestation. When an infestation is caught early, treatment is often much quicker and less disruptive than when the infestation is more advanced.
Successful treatment of a pest/bed bug infestation is dependent on your full cooperation. If we confirm the presence of pest/bed bugs, you must cooperate and coordinate with us and our pest control professionals to treat and eliminate the pest/bed bugs. You must follow all directions from us and our agents to clean and treat the apartment or building that is infested. Follow-up treatments or inspections may also be necessary. You shall not treat the apartment for pest/bed bug infestation on your own. You must remove or treat personal property that cannot be treated or cleaned before we treat the dwelling.

If we confirm the presence or infestation of pest/bed bugs in your dwelling, we have the right to require you to temporarily vacate the dwelling and remove all furniture, clothing, and personal belongings so we perform pest control services.
If you do not comply with the preparation of the apartment as required by the pest control professional or the treatment is unsuccessful because of lack of cooperation, you will also be responsible for subsequent treatments to the apartment and for any treatment to adjoining units that are infested with pests/bed bugs.

If you are required to pay for any pest control services, it will be clearly communicated to you through the student's USAO email address. The charges will be applied to the student's Bursar account.
If for any reason the student brings in any pest/bed bugs into the room/apartment they need to follow pest/bed bug policy set out in the housing policies and be charged a treatment/cleaning fine along with any furniture or materials that need to discard that is property of the University of Science and Arts of Oklahoma.

Neither Owner nor Owner's agents and employees shall be responsible to you for any losses, damages, or expenses including special, consequential, or punitive arising out of a bed bug infestation, inspection, or treatment. Failure to promptly report bed bugs, failure to comply with treatment instructions or any other violation of any other policy are grounds for eviction. The student will remain liable for any costs and damages incurred.

Please contact housing at usao.edu<mailto:housing at usao.edu> if you have any questions.

Regards,
USAO Housing
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