[COPLAC-IR] COPLAC Annual Data Profile...

Tue May 8 10:10:26 CDT 2012

Please see answers below.

J. Lynn Boyce

Vice President for Information Services and Technology 

University of Science and Arts of Oklahoma

http://www.usao.edu

lboyce at usao.edu

1727 W. Alabama

Chickasha, OK 73018

405.224.3140 (voice)

405.574.1220 (fax)

Treasurer (2006 - 2012)

Oklahoma Association of Institutional Research (OKAIR)

http://www.okairp.org

Information Services will never ask for your password.   Never email your
password to anyone!

The University of Science and Arts of Oklahoma is the state's public liberal
arts college. Its mission is to provide the public with a distinctive and
accessible liberal arts and sciences education. In combining an
interdisciplinary core curriculum with superior instruction in major fields
of study, USAO aims to provide a thorough education that prepares students
for meaningful, purposeful lives.

From: Anita Fraley [mailto:anita.fraley at gcsu.edu] 
Sent: Tuesday, May 08, 2012 9:11 AM
To: lboyce at usao.edu; coplac-ir at lists.onenet.net; 'Archer Gravely'; 'Babs
Varano'; 'Beth Carter'; 'Bill Spellman'; 'Brian Lashley'; 'Cassandra
Slaybaugh'; Chris Stanek; 'Cristi Carson'; 'Doug Rawlings'; 'Elizabeth
Acker'; 'Elizabeth Clune'; 'Fort Lewis Institutional Research'; 'Ginger
Otwell'; 'Hui-Min Wen'; 'Jason Canales'; 'Jim Miller'; 'Julie Rao'; 'Laura
Coghlan'; Laura Dorman; 'Mascetti, Kris'; 'Mathew Wilkerson'; 'Matt
Stillman'; Nancy Asher; 'Nancy Helsper'; 'Orien McGlamery'; 'Pat Parson';
'Sarah Maene'; 'Scott Bevins'; 'Tim Hanson'; Vicki Warzecha; 'Wrenette
Tedder'
Subject: RE: COPLAC Annual Data Profile...

Are we going to get any clarity on these questions that were asked last
week?  

Is there a definition for section V, Q16? I suspect "Institutional funds"
means the College and Foundation scholarships as they are reported in the
financial statements but I am not sure.  How has this been handled in prior
years?

Are graduate students included in question/item 16 on Section V: Revenue,
Financial Aid, and Related Indicators?  Or are undergraduates the focus?  My
assumption is undergraduates because the tuition and required fees questions
do not ask for graduate information, but I'd like to verify this before I
compute my numbers. No, graduate students are NOT included.

We also would like to have clarification for the "number of scholarships"?
If one student received three types of "academic merit" scholarship, does
that count as 1 or 3? How has this been handled in prior years?

Item 17 - Academic equipment value, library acquisition expenditures, and
academic space square footage - has reappeared on this year's template.  Was
this by mistake?  I think we all agreed that this data was not very valuable
and we ditched it last year.  I'm hoping we can just ignore it on this
year's template.  If you have already answered this section, please include
it.  If you have not, please ignore.

Item 16.c., Financial Aid Budget From Institution's Own Funds:  "Budget"
connotes a predetermined amount.  But financial aid is all about seeing what
students' need is first, and then awarding grants and other aid.  Here at
Eastern, there are no set amounts for in-state and for out-of-state
students. Do we actually mean aid _awarded_ in this item, rather than
'budgeted' amounts? How has this been handled in prior years?

Anita Fraley 

Georgia College & State University

Institutional Research

Campus Box 52

Milledgeville, GA 31061

478-445-3350 Phone

478-445-3221 Fax

From: lboyce at usao.edu [mailto:lboyce at usao.edu] 
Sent: Tuesday, April 17, 2012 3:10 PM
To: coplac-ir at lists.onenet.net; Anita Fraley; 'Archer Gravely'; 'Babs
Varano'; 'Beth Carter'; 'Bill Spellman'; 'Brian Lashley'; 'Cassandra
Slaybaugh'; Chris Stanek; 'Cristi Carson'; 'Doug Rawlings'; 'Elizabeth
Acker'; 'Elizabeth Clune'; 'Fort Lewis Institutional Research'; 'Ginger
Otwell'; 'Hui-Min Wen'; 'Jason Canales'; 'Jim Miller'; 'Julie Rao'; 'Laura
Coghlan'; Laura Dorman; 'Mascetti, Kris'; 'Mathew Wilkerson'; 'Matt
Stillman'; Nancy Asher; 'Nancy Helsper'; 'Orien McGlamery'; 'Pat Parson';
'Sarah Maene'; 'Scott Bevins'; 'Tim Hanson'; Vicki Warzecha; 'Wrenette
Tedder'
Subject: COPLAC Annual Data Profile...

Hello all,

Please find attached a blank copy of the annual data profile for your
institution.  It would be greatly appreciated if you would send your
completed portion to me no later than May 18, 2012.  That will give me a
couple of weeks to compile the report and submit to Bill Spellman by May
31st  to send off to be printed for his Board.  And if you would, please
replace the word "blank" in the name of the file with your school's name;
that would help greatly.  

Sorry for any duplicate emails.  I am trying to make sure to reach every
school.  If you have any questions, please let me know?  

Lynn

J. Lynn Boyce

Vice President for Information Services and Technology 

University of Science and Arts of Oklahoma

http://www.usao.edu

lboyce at usao.edu

1727 W. Alabama

Chickasha, OK 73018

405.224.3140 (voice)

405.574.1220 (fax)

Treasurer (2006 - 2012)

Oklahoma Association of Institutional Research (OKAIR)

http://www.okairp.org

Information Services will never ask for your password.   Never email your
password to anyone!

The University of Science and Arts of Oklahoma is the state's public liberal
arts college. Its mission is to provide the public with a distinctive and
accessible liberal arts and sciences education. In combining an
interdisciplinary core curriculum with superior instruction in major fields
of study, USAO aims to provide a thorough education that prepares students
for meaningful, purposeful lives.

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