[COPLAC-IR] Revised codebook and data collection

[Hui-Min Wen]

Hi, all:

Good morning!

Can anyone help us clarify these two questions?

We would like to complete the spreadsheet ASAP.

Your help is greatly appreciated.

Regards,
Hui-Min

On Fri, Mar 31, 2017 at 3:58 PM, hwen <hwen at ncf.edu> wrote:

> Hi, Mark:
>
>
> We would like to have some clarification for the following items:
>
>
> 1.      1.  *Question 58 to 61*
>
>
> The four questions require us to report using the following exclusion
> criteria:
>
> Degree-seeking undergraduate students only. *Excludes international/
> non-resident alien from the numerator and denominator*
>
>
> In CDS, the above criteria should only apply to Question 58 and 59, but it
> does not apply to Question 60 and 62. Below is the CDS question F1 for
> information.   Can you clarify if we should report based on CDS or the
> criteria listed in the spreadsheet?
>
>
> Percent who are from out of state (exclude international/nonresident
> aliens from the numerator and denominator)
>
> Percent of men who join fraternities
>
> Percent of women who join sororities
>
> Percent who live in college-owned, -operated, or -affiliated housing
>
> Percent who live off campus or commute
>
> Percent of students age 25 and older
>
> Average age of full-time students
>
> Average age of all students (full- and part-time)
>
>
> 2.       Question 63 asks for FTE *undergraduate* students for student
> faculty ratio calculation sheet.
>
>
> This is the first year that New College has its first master graduate
> program.  It is a small program.  The direction in CDS for reporting
> student to faculty ratio asks institutions to exclude *“faculty and
> students in stand-alone graduate or professional programs such as medicine,
> law, veterinary, dentistry, social work, business, or public health in
> which faculty teach virtually only graduate level students.”*
>
> Our master graduate program is not a stand-alone graduate or profession al
> program specified in the CDS direction.  Faculty in the graduate program
> also teach undergraduate students and some graduate students take high
> level undergraduate courses, so we include the graduate students and
> faculty from the graduate program in the faculty student ratio reporting.
> We wonder if we misinterpret the CDS direction, as Question 63 asks us to
> report the student counts from student-faculty ratio calculation sheet, but
> the element name is  FTE *undergraduate* students .   Our number would
> include graduate students.  Can you help clarify this data element?
>
>
> Thank you for your help!  Have a great weekend!
>
> Hui-Min
>
>
>
> On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote:
>>
>> I missed rolling over a couple of time frames on the codebook.  Also, I
>> am sending this too the new google group and the old COPLAC-IR site to try
>> and get everyone.  Please join the new google group.
>>
>>
>>
>> Dear COPLAC Institutional Research Colleagues,
>>
>>
>>
>> Please submit all of the requested data that you will provide in a single
>> sitting, as the Google form in unable to allow you to log out and back in
>> to complete it.  It will not allow you to go back in multiple times.  It is
>> essentially set up like a survey. As a result of that, I encourage you
>> to fill out the information in the Excel spreadsheet then enter the
>> information into the Google form.
>>
>>
>>
>> Please submit the COPLAC data profile data by May 1st.  Here is the link
>> for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2
>>
>>
>>
>> Below is the tentative schedule of the process.
>>
>>
>>
>> *COPLAC Data Profile Calendar 2016-17*
>>
>>
>>
>> April 12th- IPEDS Spring Collection Closes
>>
>>
>>
>> May 1 - COPLAC Data Profile is due from institutions
>>
>>
>>
>> May 20th -  Send draft profile to institutions (will be sent earlier if
>> possible)
>>
>>
>>
>> May 27nd (or one week after the draft is sent out, whichever is earlier.)
>> - Institutions review draft and provide updates or confirmation of valid
>> data.
>>
>>
>>
>> June 15- Final Draft sent to Bill Spellman
>>
>>
>>
>> June 22-24 - feedback on process and metrics​ at COPLAC Annual Conference
>>
>>
>>
>>
>>
>> If you have any question, feel free to contact me.
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> Mark McClendon
>>
>> Director
>>
>> Institutional Research and Assessment
>>
>>
>>
>> [image: Admin Instit Effect.jpg]
>>
>>
>>
>> 3410 Taft Boulevard    Wichita Falls, Texas 76308    (940) 397-4567
>>
>> *www.mwsu.edu* <http://www.mwsu.edu/>
>>
>>
>>
>


-- 

Hui-Min Wen, Ph.D.

NCF Data Administrator

Director, Institutional Research & Assessment

*New College of Florida*

5800 Bay Shore Road

Sarasota, FL 34243-2109

Tel: (941) 487-4601

Fax: (941) 487-4201

E-mail: hwen at ncf.edu
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