[COPLAC-IR] Revised codebook and data collection

Thu Apr 13 09:22:24 CDT 2017

That sounds like the most rational way to go to me. 

Kristi John
 <https://usao.edu/directory/kristi-john> Institutional Researcher

Troutt Hall, room 313
(405) 574-1321 (direct)

(405) 574-1220 (fax)
 <mailto:kjohn at usao.edu> kjohn at usao.edu

 <https://usao.edu/> 

  _____  

This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

From: coplac-ir at googlegroups.com [mailto:coplac-ir at googlegroups.com] On Behalf Of Hui-Min Wen
Sent: Thursday, April 13, 2017 9:13 AM
To: McClendon, Mark <mark.mcclendon at mwsu.edu>
Cc: Gurvinder Khaneja <gkhaneja at ramapo.edu>; COPLAC IR <coplac-ir at googlegroups.com>; coplac-ir at lists.onenet.net
Subject: Re: [COPLAC-IR] Revised codebook and data collection

Hi, all:

Thank you for your response!  I wholeheartedly agree with this approach.

Regards,

Hui-Min

On Thu, Apr 13, 2017 at 9:58 AM, McClendon, Mark <mark.mcclendon at mwsu.edu <mailto:mark.mcclendon at mwsu.edu> > wrote:

Any dissenters?  If not, I would say go with the CDS definition.  

Mark McClendon

Director

Institutional Research and Assessment

3410 Taft Boulevard    Wichita Falls, Texas 76308    (940) 397-4567 <tel:(940)%20397-4567> 

 <http://www.mwsu.edu/> www.mwsu.edu

From: coplac-ir at googlegroups.com <mailto:coplac-ir at googlegroups.com>  [mailto:coplac-ir at googlegroups.com <mailto:coplac-ir at googlegroups.com> ] On Behalf Of Gurvinder Khaneja
Sent: Thursday, April 13, 2017 8:56 AM
To: McClendon, Mark <mark.mcclendon at mwsu.edu <mailto:mark.mcclendon at mwsu.edu> >; Hui-Min Wen <hwen at ncf.edu <mailto:hwen at ncf.edu> >; COPLAC IR <coplac-ir at googlegroups.com <mailto:coplac-ir at googlegroups.com> >
Cc: coplac-ir at lists.onenet.net <mailto:coplac-ir at lists.onenet.net> 
Subject: RE: [COPLAC-IR] Revised codebook and data collection

H all

I total agree that the numbers should match CDS.  Various versions based on slight variations in the definitions create a lot of confusion for those who are using this data.

Regards

Gurvinder Khaneja

Gurvinder Khaneja, Ed.D.

Director, Institutional Research

Ramapo College of New Jersey

Phone: 201.684.7766 <tel:(201)%20684-7766>  | Fax:  201.684.7946 <tel:(201)%20684-7946> 

From: COPLAC-IR [mailto:coplac-ir-bounces at lists.onenet.net <mailto:coplac-ir-bounces at lists.onenet.net> ] On Behalf Of McClendon, Mark
Sent: Thursday, April 13, 2017 9:42 AM
To: Hui-Min Wen; COPLAC IR
Cc: coplac-ir at lists.onenet.net <mailto:coplac-ir at lists.onenet.net> 
Subject: Re: [COPLAC-IR] Revised codebook and data collection

I am of the opinion that it should match the CDS, but I would like to hear others opinions.  

Mark McClendon

Director

Institutional Research and Assessment

3410 Taft Boulevard    Wichita Falls, Texas 76308    (940) 397-4567 <tel:(940)%20397-4567> 

 <http://www.mwsu.edu/> www.mwsu.edu

From: Hui-Min Wen [mailto:hwen at ncf.edu] 
Sent: Thursday, April 13, 2017 8:16 AM
To: COPLAC IR <coplac-ir at googlegroups.com <mailto:coplac-ir at googlegroups.com> >
Cc: coplac-ir at lists.onenet.net <mailto:coplac-ir at lists.onenet.net> ; McClendon, Mark <mark.mcclendon at mwsu.edu <mailto:mark.mcclendon at mwsu.edu> >
Subject: Re: Revised codebook and data collection

Hi, all:

Good morning!

Can anyone help us clarify these two questions?

We would like to complete the spreadsheet ASAP.

Your help is greatly appreciated.

Regards,

Hui-Min

On Fri, Mar 31, 2017 at 3:58 PM, hwen <hwen at ncf.edu <mailto:hwen at ncf.edu> > wrote:

Hi, Mark:

We would like to have some clarification for the following items:

1.      1.  Question 58 to 61

The four questions require us to report using the following exclusion criteria:

Degree-seeking undergraduate students only. Excludes international/ non-resident alien from the numerator and denominator

In CDS, the above criteria should only apply to Question 58 and 59, but it does not apply to Question 60 and 62. Below is the CDS question F1 for information.   Can you clarify if we should report based on CDS or the criteria listed in the spreadsheet?

Percent who are from out of state (exclude international/nonresident aliens from the numerator and denominator)

Percent of men who join fraternities

Percent of women who join sororities

Percent who live in college-owned, -operated, or -affiliated housing

Percent who live off campus or commute

Percent of students age 25 and older

Average age of full-time students

Average age of all students (full- and part-time)

2.       Question 63 asks for FTE undergraduate students for student faculty ratio calculation sheet.

This is the first year that New College has its first master graduate program.  It is a small program.  The direction in CDS for reporting student to faculty ratio asks institutions to exclude “faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students.”

Our master graduate program is not a stand-alone graduate or profession al program specified in the CDS direction.  Faculty in the graduate program also teach undergraduate students and some graduate students take high level undergraduate courses, so we include the graduate students and faculty from the graduate program in the faculty student ratio reporting.  We wonder if we misinterpret the CDS direction, as Question 63 asks us to report the student counts from student-faculty ratio calculation sheet, but the element name is  FTE undergraduate students .   Our number would include graduate students.  Can you help clarify this data element? 

Thank you for your help!  Have a great weekend!

Hui-Min

On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote:

I missed rolling over a couple of time frames on the codebook.  Also, I am sending this too the new google group and the old COPLAC-IR site to try and get everyone.  Please join the new google group.   

Dear COPLAC Institutional Research Colleagues, 

Please submit all of the requested data that you will provide in a single sitting, as the Google form in unable to allow you to log out and back in to complete it.  It will not allow you to go back in multiple times.  It is essentially set up like a survey. As a result of that, I encourage you to fill out the information in the Excel spreadsheet then enter the information into the Google form.

Please submit the COPLAC data profile data by May 1st.  Here is the link for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2

Below is the tentative schedule of the process.  

COPLAC Data Profile Calendar 2016-17

April 12th- IPEDS Spring Collection Closes 

May 1 - COPLAC Data Profile is due from institutions 

May 20th -  Send draft profile to institutions (will be sent earlier if possible)

May 27nd (or one week after the draft is sent out, whichever is earlier.) - Institutions review draft and provide updates or confirmation of valid data. 

June 15- Final Draft sent to Bill Spellman 

June 22-24 - feedback on process and metrics at COPLAC Annual Conference

If you have any question, feel free to contact me.  

Mark McClendon

Director

Institutional Research and Assessment

  <https://groups.google.com/group/coplac-ir/attach/203176a066117/image001.jpg?part=0.0.1&authuser=0> 

  <https://groups.google.com/group/coplac-ir/attach/203176a066117/image002.png?part=0.0.2&authuser=0>   <https://groups.google.com/group/coplac-ir/attach/203176a066117/image002.png?part=0.0.2&authuser=0> 3410 Taft Boulevard    Wichita Falls, Texas 76308    (940) 397-4567 <tel:(940)%20397-4567> 

 <http://www.mwsu.edu/> www.mwsu.edu

-- 

Hui-Min Wen, Ph.D.

NCF Data Administrator

Director, Institutional Research & Assessment

New College of Florida

5800 Bay Shore Road

Sarasota, FL 34243-2109

Tel: (941) 487-4601 <tel:(941)%20487-4601> 

Fax: (941) 487-4201 <tel:(941)%20487-4201> 

E-mail:  <mailto:hwen at ncf.edu> hwen at ncf.edu

-- 
You received this message because you are subscribed to the Google Groups "COPLAC IR" group.
To unsubscribe from this group and stop receiving emails from it, send an email to coplac-ir+unsubscribe at googlegroups.com <mailto:coplac-ir+unsubscribe at googlegroups.com> .
To post to this group, send email to coplac-ir at googlegroups.com <mailto:coplac-ir at googlegroups.com> .
To view this discussion on the web visit https://groups.google.com/d/msgid/coplac-ir/b40bc5c4626bcdd269919ec54dfa1182%40mail.gmail.com <https://groups.google.com/d/msgid/coplac-ir/b40bc5c4626bcdd269919ec54dfa1182%40mail.gmail.com?utm_medium=email&utm_source=footer> .
For more options, visit https://groups.google.com/d/optout.

-- 

Hui-Min Wen, Ph.D.

NCF Data Administrator

Director, Institutional Research & Assessment

New College of Florida

5800 Bay Shore Road

Sarasota, FL 34243-2109

Tel: (941) 487-4601

Fax: (941) 487-4201

E-mail:  <mailto:hwen at ncf.edu> hwen at ncf.edu

-- 
You received this message because you are subscribed to the Google Groups "COPLAC IR" group.
To unsubscribe from this group and stop receiving emails from it, send an email to coplac-ir+unsubscribe at googlegroups.com <mailto:coplac-ir+unsubscribe at googlegroups.com> .
To post to this group, send email to coplac-ir at googlegroups.com <mailto:coplac-ir at googlegroups.com> .
To view this discussion on the web visit https://groups.google.com/d/msgid/coplac-ir/CAHfgaxgBcx2Eocx4w_sZvDjGVpsp%3D-2_XoqzGuURinKNWy2XPg%40mail.gmail.com <https://groups.google.com/d/msgid/coplac-ir/CAHfgaxgBcx2Eocx4w_sZvDjGVpsp%3D-2_XoqzGuURinKNWy2XPg%40mail.gmail.com?utm_medium=email&utm_source=footer> .
For more options, visit https://groups.google.com/d/optout.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.onenet.net/pipermail/coplac-ir/attachments/20170413/8ed5b58c/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.jpg
Type: image/jpeg
Size: 7042 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/coplac-ir/attachments/20170413/8ed5b58c/attachment-0003.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image008.png
Type: image/png
Size: 162 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/coplac-ir/attachments/20170413/8ed5b58c/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image009.jpg
Type: image/jpeg
Size: 8477 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/coplac-ir/attachments/20170413/8ed5b58c/attachment-0004.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image010.png
Type: image/png
Size: 171 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/coplac-ir/attachments/20170413/8ed5b58c/attachment-0003.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 8639 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/coplac-ir/attachments/20170413/8ed5b58c/attachment-0005.jpg>