[Counselors] Documentation

Wed Jan 21 14:12:45 CST 2015

Salina High School is looking at implementing and Early Graduation Policy/Program. Does anyone have a policy/program that you might share?

Debbie Morgan

Salina High School

Counselor

918-434-5347

 <mailto:dmorgan at salina.k12.ok.us> dmorgan at salina.k12.ok.us

From: counselors-bounces at lists.onenet.net [mailto:counselors-bounces at lists.onenet.net] On Behalf Of OSRHE EPAS PK-12 Counselor Discussion Board
Sent: Tuesday, January 20, 2015 4:43 PM
To: counselors at lists.onenet.net
Subject: Re: [Counselors] Documentation

Depends on reason of visit..

I put all of mine into this spreadsheet so that I can sort by name, grade, date, reason, etc at any time. I can print the columns A-G for our attendance clerk at any time without running a risk of confidentiality being broken because the codes for the reason they came in are not seen, only the numeric code. Nobody knows what each code is and even if they did, the confidential details of that code never show on the printed page.   

I use columns I-P for simple notes about the meeting. (If they came for Reason 3 in regards to their future plans, I can write "Military- Navy" in the notes to remind me to contact our Navy recruiter. If its Reason 1, I can write "Needs grad check." I only use this section of notes to write brief snippets to help me but never the details of a personal crisis.) 

When a personal crisis comes through that needs the door closed for conversation, I write those notes in a totally different area that is under lock and key without risk of exposure. I still mark a 2 in the reason column and may write "Contact parent" or "issue resolved", but nothing about the why. 

The follow-up date column is used if I need to remember to call them in again or if I have a future meeting scheduled over the same issue. It helps make my rogue ducks just a little more linear... Most appointments have no follow-up date.

I put my name in the title at the top instead of "Counselor" because there is more than one counselor at our site. 

On Tue, Jan 20, 2015 at 1:32 PM, OSRHE EPAS PK-12 Counselor Discussion Board <counselors at lists.onenet.net> wrote:

I print out a spreadsheet for each grade level and document the date and time I see each student.  I even will mark it down in my planner as a backup.

On Tue, Jan 20, 2015 at 11:02 AM, OSRHE EPAS PK-12 Counselor Discussion Board <counselors at lists.onenet.net> wrote:

I am looking for a good way to document my time. Something like a log sheet, to document who I see and why, daily. Does anyone have anything like that?

Tammy Duncan

Alva High School Counselor

District Test Coordinator

(580)327-3682 <tel:%28580%29327-3682> 

_______________________________________________
Counselors mailing list
Counselors at lists.onenet.net
http://lists.onenet.net/mailman/listinfo/counselors

-- 

Kelley Rampey

OCS College Counselor
405-341-2265

_______________________________________________
Counselors mailing list
Counselors at lists.onenet.net
http://lists.onenet.net/mailman/listinfo/counselors

-- 

Dana Martin, M.Ed.

11th & 12th Counselor

Guymon High School

PO Box 1307

2002 N. James

Guymon, OK 73942

(580) 338-4350

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.onenet.net/pipermail/counselors/attachments/20150121/a63f734a/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 1635 bytes
Desc: not available
URL: <http://lists.onenet.net/pipermail/counselors/attachments/20150121/a63f734a/attachment-0001.jpg>