[Oacrao-l] Directory Information requests

Sumner, Amanda amanda.sumner at okstate.edu
Thu Aug 13 10:20:10 CDT 2020


Thanks for the update! That is a great idea.

-Amanda

Amanda Sumner
Registrar
Oklahoma State College of Osteopathic Medicine
Center for Health Sciences
1111 W 17th ST
Tulsa, OK, 74107
918-561-8459
FAX: 918-561-8243
https://health.okstate.edu/com/registrar/index.html
Go Pokes!!!



From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Troy Milligan
Sent: Thursday, August 13, 2020 9:54 AM
To: oacrao-l at lists.onenet.net
Subject: Re: [Oacrao-l] Directory Information requests

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe
Update to my question from April – at that point in time, we had a significant increase of directory information and grade distribution requests, including some from generic Gmail and foreign email addresses.  I put a hold on those requests with a statement about our directory information process being reviewed by our administration in consultation the Attorney General’s office, but there might be a delay because of COVID-19; this gave me time to work with our IT team to design a form for such requests.  In that interim, two of the generic Gmail requestors said they “no longer needed the information”.  Once the form was designed, I emailed all of the requestors in my data request ticket holding file a link to the form to restate their request through our new, official means of request.  Of the 13 remaining requests, only two have requested information.  I’m sharing a link to our request form, as it seems to be effective in “weeding out” the phishing type of requests.

Troy

The link is: https://www.redlandscc.edu/data-request<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.redlandscc.edu%2Fdata-request&data=02%7C01%7Camanda.sumner%40okstate.edu%7Cf1e40aa4be694e27361108d83f98d492%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637329272915986400&sdata=HK0X%2BcUtJkPieWj6ko8ORUsIdR1WoaBosZ2sZsSj7Ek%3D&reserved=0>

[https://www.redlandscc.edu/RCC.png]
Troy Milligan
Coordinator of Institutional Research & Effectiveness
Redlands Community College
https://www.redlandscc.edu/<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.redlandscc.edu%2F&data=02%7C01%7Camanda.sumner%40okstate.edu%7Cf1e40aa4be694e27361108d83f98d492%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637329272915986400&sdata=bhNdQBtkpH8SOeEnVUuOibr0FYf%2B7UJNYNmNvxsMQY4%3D&reserved=0>
Troy.Milligan at redlandscc.edu<mailto:Troy.Milligan at redlandscc.edu>
Office: 405.422.1206
1300 South Country Club Road
El Reno, OK 73036-5304


THIS MESSAGE WAS RECEIVED FROM AN EXTERNAL SENDER.

On Thu, Apr 9, 2020 at 9:15 AM Troy Milligan <milligant at redlandscc.edu<mailto:milligant at redlandscc.edu>> wrote:
Have any of you had a dramatic increase in directory information requests?  I have received a lot of requests from various groups that have “marketing partners” who appear to be sales organizations, but also from generic Gmail accounts and from out of the country (Germany and Denmark, so far) as well.  I am concerned about our students getting phished or spammed if we gave out their directory information.

How do you handle such requests?

Thank all of you, in advance, who reply.


Be safe and stay healthy,
Troy

[https://www.redlandscc.edu/RCC.png]
Troy Milligan
Coordinator of Institutional Research & Effectiveness
Redlands Community College
https://www.redlandscc.edu/<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.redlandscc.edu%2F&data=02%7C01%7Camanda.sumner%40okstate.edu%7Cf1e40aa4be694e27361108d83f98d492%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637329272915996393&sdata=0PGsw9Vxa75yDONgwkXMOo9gb0ytf5cSGPNaeZgwpgg%3D&reserved=0>
Troy.Milligan at redlandscc.edu<mailto:Troy.Milligan at redlandscc.edu>
Office: 405.422.1206
1300 South Country Club Road
El Reno, OK 73036-5304




Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
_______________________________________________
Oacrao-l mailing list
Oacrao-l at lists.onenet.net<mailto:Oacrao-l at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/oacrao-l<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.onenet.net%2Fmailman%2Flistinfo%2Foacrao-l&data=02%7C01%7Camanda.sumner%40okstate.edu%7Cf1e40aa4be694e27361108d83f98d492%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637329272915996393&sdata=xEh3HhLhalx0f6sEEbQQMEzR5ZZNFAH0OuROfLKP6cY%3D&reserved=0>


--
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.onenet.net/pipermail/oacrao-l/attachments/20200813/06ee21df/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 1632 bytes
Desc: image001.png
URL: <http://lists.onenet.net/pipermail/oacrao-l/attachments/20200813/06ee21df/attachment-0001.png>


More information about the Oacrao-l mailing list