[Cobo] FW: Hyperion Budget Revision Guide

[Mauck, Sheri]

REMINDER....please enter your needed budget revisions for the 78900 class fund.  If you have questions or need help to walk through the process, please call. 225-9201.

Thanks.

From: Mauck, Sheri
Sent: Friday, October 02, 2015 11:58 AM
To: Council of Business Officers
Subject: Hyperion Budget Revision Guide

Please share with the appropriate budget preparers for your institution and contact me with any questions. Thanks.

TO:  Institutional Budget Entry Preparers

Please see the attached instructions developed by OMES for entering budget revisions in the Hyperion System.  Please use this guide and notes below to help your institution to enter the necessary budget allotment for the second half of FY2016 payroll processing as it relates to the new ACA Payroll Conversion.

You should include in your lump sum allotment dollar figure, enough allotment to cover 100% of your personnel costs from all sources  (290, 430 and "700"), including benefits and an allowance for any warrants that are returned and must be re-issued.  Any re-issued warrants will be budget checked twice, so please consider when calculating your budget amount and add an allowance for this type of activity.

Notes to use along with OMES Guide:  NAMING CONVENTIONS ARE VERY IMPORTANT IN THE HYPERION SYSTEM.

Page 3:  Naming Convention:  Your agency number _Revision 01                                 example:  60500_Revision01          There are very few institution that have submitted a revision prior to this one so would be the consecutive 02, 03, etc.  should this be your institution.
                Rank: 1
                Scenario:  "Budget"
                Version: " Budget Amendment"
                Owner Entity:  Your agency number                                                                         example:  60500
                Justification: "ACA Payroll Conversion"
                Click Finish Icon


Page 6:  Naming Convention: Your agency number_Rev_01                                         example:  60500_REV_01
                Description:  ACA Payroll Budget
                Owner Entity:  Your agency number                                                                        example:  60500
                Click Finish


Page 7: Decision Package: Your Agency Number_Revision_01                                     example:  60500_Revision_01
                Budget Request: Your Agency Number_REV_01                                                example: 60500_REV_01
                Scenario:  "Budget"
                Version:  " Budget Amendment"
                Owner Entity:    "Your Agency Number"                                                                 example: 60500
                Year:  FY16

                Point of View for Data Entry:

                                Department: Your Agency Number _8900001                                     example:  60500_8900001
                                Project                                                                                                                 No Project
                                Product                                                                                                                No Prods
                                Class Funding:   Your Agency Number_78900                                      example:  605000_78900
                                Statewide Program:                                                                                        Higher Education
                                GO

Page 8 -9:  Use expenditure code 511130.  No revenue code entry is required for Higher Education entities.

ENTER YOUR LUMP SUM AMOUNT FOR THE PERIOD OF JANUARY 2016 - June 30, 2016  Payrolls and corresponding benefits from all source funds of 290,430 and "700" to be processing through the 78900 clearing AP fund.

These budget revisions should be entered by the end of October to ensure that budgets can be established in a timely manner.  Thanks.

Upon completion of the budget submission process you will need to email Sheri Mauck, smauck at osrhe.edu<mailto:smauck at osrhe.edu>, that you have entered and submitted your revision and include the attached Schedule F with the incremental change amounts only.




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