[Cobo] Hyperion Budget Revision Guide
Mauck, Sheri
smauck at osrhe.edu
Fri Oct 2 11:57:40 CDT 2015
Please share with the appropriate budget preparers for your institution and contact me with any questions. Thanks.
TO: Institutional Budget Entry Preparers
Please see the attached instructions developed by OMES for entering budget revisions in the Hyperion System. Please use this guide and notes below to help your institution to enter the necessary budget allotment for the second half of FY2016 payroll processing as it relates to the new ACA Payroll Conversion.
You should include in your lump sum allotment dollar figure, enough allotment to cover 100% of your personnel costs from all sources (290, 430 and "700"), including benefits and an allowance for any warrants that are returned and must be re-issued. Any re-issued warrants will be budget checked twice, so please consider when calculating your budget amount and add an allowance for this type of activity.
Notes to use along with OMES Guide: NAMING CONVENTIONS ARE VERY IMPORTANT IN THE HYPERION SYSTEM.
Page 3: Naming Convention: Your agency number _Revision 01 example: 60500_Revision01 There are very few institution that have submitted a revision prior to this one so would be the consecutive 02, 03, etc. should this be your institution.
Rank: 1
Scenario: "Budget"
Version: " Budget Amendment"
Owner Entity: Your agency number example: 60500
Justification: "ACA Payroll Conversion"
Click Finish Icon
Page 6: Naming Convention: Your agency number_Rev_01 example: 60500_REV_01
Description: ACA Payroll Budget
Owner Entity: Your agency number example: 60500
Click Finish
Page 7: Decision Package: Your Agency Number_Revision_01 example: 60500_Revision_01
Budget Request: Your Agency Number_REV_01 example: 60500_REV_01
Scenario: "Budget"
Version: " Budget Amendment"
Owner Entity: "Your Agency Number" example: 60500
Year: FY16
Point of View for Data Entry:
Department: Your Agency Number _8900001 example: 60500_8900001
Project No Project
Product No Prods
Class Funding: Your Agency Number_78900 example: 605000_78900
Statewide Program: Higher Education
GO
Page 8 -9: Use expenditure code 511130. No revenue code entry is required for Higher Education entities.
ENTER YOUR LUMP SUM AMOUNT FOR THE PERIOD OF JANUARY 2016 - June 30, 2016 Payrolls and corresponding benefits from all source funds of 290,430 and "700" to be processing through the 78900 clearing AP fund.
These budget revisions should be entered by the end of October to ensure that budgets can be established in a timely manner. Thanks.
Upon completion of the budget submission process you will need to email Sheri Mauck, smauck at osrhe.edu<mailto:smauck at osrhe.edu>, that you have entered and submitted your revision and include the attached Schedule F with the incremental change amounts only.
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