[Cobo] FW: FY2019-2026 Capital Outlay Request Submittals Information

[Mauck, Sheri]

Business Officers,                               PLEASE SHARE WITH THE APPROPRIATE DIVISION ON YOUR CAMPUS FOR COMPLETION.

This year's campus master plan update will be submitted using the same spreadsheet format developed last year by the Long Range Planning Commission Staff. This form is attached.  You may start with your spreadsheet from last year and make the necessary changes, edits and updates.

Please list all of your institution's campus master plan projects in the spreadsheet and return to me by email (smauck at osrhe.edu<mailto:smauck at osrhe.edu>) by JUNE 14, 2017.

Thank you for your attention to this annual request.  If you have questions, please let me know.   Also, if you need me to send the worksheet your institution submitted last year, please let me know.

Sheri Mauck
smauck at osrhe.edu<mailto:smauck at osrhe.edu>


From: Ben Davis [mailto:Ben.Davis at omes.ok.gov]
Sent: Monday, March 13, 2017 3:59 PM
To:
Subject: FY2019-2026 Capital Outlay Request Submittals Information
Importance: High

Good afternoon,

It is time to submit capital outlay requests for the FY 2019-2026 Capital Improvements Plan and FY2019 Capital Budget. The deadline for submittals is June 30, 2017.  As in years past, you are required to evaluate and self-rate your requests utilizing the Long Range Capital Planning Commission's Project Guidelines, which are located here: https://www.ok.gov/dcs/searchdocs/app/manage_documents.php?id=1056.  This document outlines what projects qualify for submittal and what information you should include with your requests.

If your agency will not submit any capital outlay requests, please send me an email stating that your agency has no requests.

This year, agencies will utilize the attached spreadsheet for capital outlay request submittals. The spreadsheet has a few changes since last year. Many of the "funding source" columns have been removed or consolidated. I have also added some clarifying language to the evaluation and rating sections of the spreadsheet. I have added additional guidance information to some fields as a comment box.  If the upper-right corner of a field is red, you can hover over that field for more information on what should be entered in that field. Fields that are shaded gray will self-calculate, so you will not enter data in those fields.

I have also attached a pdf file that provides an overview of the capital planning process and the Long Range Capital Planning Commission's Evaluation Guidelines. I recommend reviewing this document prior to completing your spreadsheet. You can also find capital planning information at https://ok.gov/DCS/Capital_Planning/. The "Related Topics" section of this page contains links to the current Capital Improvements Plan and other documents that may be helpful.

Please be sure to re-submit any requests from previous years that are still relevant yet unfunded. If you need a copy of your agency's submittal spreadsheet from last year, please contact me. I do not intend to host training sessions this year, but I am happy to meet with you if you need assistance with your requests. Justin Henry has left the State, so I will be the sole contact this year. If you have any questions, please do not hesitate to contact me via phone or email.

If my contacts for your agency need to be updated, please let me know.

Thank you,

Ben Davis, AICP | Director, Planning
Administrative Officer, Capitol-Medical Center Improvement and Zoning Commission
p. 405-522-1652 | f. 405-522-3861
Capital Assets Management | OMES
omes.ok.gov<http://omes.ok.gov/>
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