[Cobo] Fwd: Distribution of CARES Act Funding for Emergency Student Financial Aid Relief

Thu Apr 9 19:08:17 CDT 2020

Business Officers,

Please see the release of data on federal stimulus funding to support student grants.

Tomorrow, I'll be coordinating with our OMES budget analyst on the proper fund to use for receipt and distribution of the federal stimulus funds. It has been suggested that the fund "490" be reinstated for this purpose. I am working to confirm that each agency, fund combination is available and has not been used for any other purposes.

 You should prepare for the amount of budget allotment your institution will need to request for federal stimulus fund expenditures for the remainder of this fiscal year, keeping in mind that at least 50% of the funds must be spent directly on aid to students.

Please be expecting additional guidance for establishing budget allotment very soon. Also, be aware that the US Department of Education will continue to provide additional guidance and rules for the institutional funding that will be made available in the coming days/weeks.

Sent from my iPad

Begin forwarded message:

From: "Johnson, Dr. Glen" <gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>>
Date: April 9, 2020 at 6:30:30 PM CDT
To: Presidents <pres at osrhe.edu<mailto:pres at osrhe.edu>>
Cc: "Alexis Hilbert (alexis.hilbert at tulsacc.edu<mailto:alexis.hilbert at tulsacc.edu>)" <alexis.hilbert at tulsacc.edu<mailto:alexis.hilbert at tulsacc.edu>>, "Hardcastle, Ben" <hardcast at nsuok.edu<mailto:hardcast at nsuok.edu>>, "Beutler, Randy" <randy.beutler at swosu.edu<mailto:randy.beutler at swosu.edu>>, "Blanke, Debbie" <dblanke at osrhe.edu<mailto:dblanke at osrhe.edu>>, "Caddell, Angela" <acaddell at osrhe.edu<mailto:acaddell at osrhe.edu>>, "Cunningham, Janet" <jlcunningham at nwosu.edu<mailto:jlcunningham at nwosu.edu>>, "Dean, Joel" <jdean at osrhe.edu<mailto:jdean at osrhe.edu>>, "Dunlap, Jim" <jim at dunlapconsultants.com<mailto:jim at dunlapconsultants.com>>, "Evans, Cheryl" <cheryl.evans at noc.edu<mailto:cheryl.evans at noc.edu>>, "Fair, Bryce" <bfair at osrhe.edu<mailto:bfair at osrhe.edu>>, "Faltyn, Timothy" <faltyn at opsu.edu<mailto:faltyn at opsu.edu>>, Gary Davidson <gdavidson at rose.edu<mailto:gdavidson at rose.edu>>, Gwendolyn Caldwell <sunflower46 at mac.com<mailto:sunflower46 at mac.com>>, "Hamlin, Payton" <phamlin at osrhe.edu<mailto:phamlin at osrhe.edu>>, "Hargis, Burns" <osupres at okstate.edu<mailto:osupres at okstate.edu>>, Hollye Hunt <hollye.hunt at oumedicine.com<mailto:hollye.hunt at oumedicine.com>>, "Hutchison, Tony" <thutchison at osrhe.edu<mailto:thutchison at osrhe.edu>>, "Webb, Jeanie" <jwebb at rose.edu<mailto:jwebb at rose.edu>>, Jerrod Shouse <Jerrod at shouseconsulting.com<mailto:Jerrod at shouseconsulting.com>>, Jessica Russell <jessica.b.russell at okstate.edu<mailto:jessica.b.russell at okstate.edu>>, "Feaver, Dr. John" <jfeaver at usao.edu<mailto:jfeaver at usao.edu>>, John Woods <jwoods at ou.edu<mailto:jwoods at ou.edu>>, Laura Butler <LButler8 at uco.edu<mailto:LButler8 at uco.edu>>, "Lisette Barnes (Lisette at ConsultingOklahoma.com<mailto:Lisette at consultingoklahoma.com>)" <Lisette at ConsultingOklahoma.com<mailto:Lisette at consultingoklahoma.com>>, Luke Martin <lukemartin2028 at gmail.com<mailto:lukemartin2028 at gmail.com>>, Marlene Landini <mlandini at occc.edu<mailto:mlandini at occc.edu>>, "McNally, LeeAnna" <lmcnally at osrhe.edu<mailto:lmcnally at osrhe.edu>>, Pat Hall <pat at pjhall.net<mailto:pat at pjhall.net>>, "Ramsey, Jason" <jason.ramsey at okstate.edu<mailto:jason.ramsey at okstate.edu>>, "Rice, Larry" <lrice at rsu.edu<mailto:lrice at rsu.edu>>, Scott Adkins <scottadkinsconsulting at valornet.com<mailto:scottadkinsconsulting at valornet.com>>, "Mauck, Sheri" <smauck at osrhe.edu<mailto:smauck at osrhe.edu>>, "Smith, Dr. Stephen" <ssmith at eosc.edu<mailto:ssmith at eosc.edu>>, "Greil, Stan" <sgreil at rose.edu<mailto:sgreil at rose.edu>>, "Steward, Jerry" <jsteward at occc.edu<mailto:jsteward at occc.edu>>
Subject: Distribution of CARES Act Funding for Emergency Student Financial Aid Relief

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION

Memo

To:                  Presidents
Cc:                  State Regents
                        Higher Education Network
From:             Chancellor Glen D. Johnson
Date:               Thursday, April 09, 2020
Subject:          Distribution of CARES Act Funding for Emergency Student Financial Aid Relief

Attached please find a press release issued this afternoon announcing that U.S. Secretary of Education Betsy DeVos will distribute approximately $6 billion of the $13.9 billion available in stimulus funding for higher education through the Coronavirus Aid, Relief, and Economic Security (CARES) ACT immediately to colleges and universities to provide direct emergency cash grants to college students whose lives and educations have been disrupted by the coronavirus outbreak (Attachment 1).

According to the press release colleges and universities are required to utilize the $6.28 billion made available today to provide cash grants to students for expenses related to disruptions to their educations due to the COVID-19 outbreak, including things like course materials and technology as well as food, housing, health care, and childcare.

In order to access the funds, the U.S. Department of Education must receive a signed certification from the higher education institution affirming they will distribute the funds in accordance with applicable law. The college or university will then determine which
students will receive the cash grants. All institutions must sign and return the Certificate of Funding and Agreement via: grants.gov<http://grants.gov> (https://www.grants.gov/web/grants/applicants/registration.html), acknowledging the terms and conditions of the funding. A PDF of this certification has been included with this memo as an attachment (Attachment 2). After the Department has received the certificate, institutions may draw down their emergency assistance funds using the Department’s G5 system.

Also attached is a letter from Secretary DeVos to college and university presidents regarding the distribution of these funds (Attachment 3). According to Secretary DeVos’ cover letter to college and university presidents, “the CARES Act provides institutions with significant discretion on how to award this emergency assistance to students. This means that each institution may develop its own system and process for determining how to allocate these funds, which may include distributing the funds to all students or only to students who demonstrate significant need. The only statutory requirement is that the funds be used to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care).”

Finally, please find attached the “Allocations for Section 18004(a)(1) of the CARES Act” as produced by the U.S. Department of Education for your review (Attachment 4).

Additional information regarding the allocation of funds for emergency student financial aid grants can be found online at https://www2.ed.gov/about/offices/list/ope/caresact.html?utm_content=&utm_medium=email&utm_name=&utm_source=govdelivery&utm_term.

If you have any questions regarding this information, please forward them to Kylie Smith, Vice Chancellor for Administration, at ksmith at osrhe.edu<mailto:ksmith at osrhe.edu> and she will coordinate responses.

Thank you.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered

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