[MainstreetTowns] MainstreetTowns Digest, Vol 23, Issue 2

Wed Dec 5 18:06:01 CST 2018

It is an indoor event. However, being from "back east" I have seen that
road conditions deteriorate quickly to a unsafe point. At this point, I
believe it has been decided that if a "unnecessary travel advisory" is
issued, we will postpone the event until next weekend. Thank you everyone
for your input! It has been very helpful!

On Wed, Dec 5, 2018 at 2:35 PM <mainstreettowns-request at lists.onenet.net>
wrote:

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> Today's Topics:
>
>    1. Re: Event Cancellations / Rescheduling?
>       (Main Street Enid - Kelly Tompkins)
>    2. Re: Event Cancellations / Rescheduling? (Mainstreet)
>    3. Re: Event Cancellations / Rescheduling? (Vicki Davis)
>
>
>
> ---------- Forwarded message ----------
> From: Main Street Enid - Kelly Tompkins <kelly at mainstreetenid.org>
> To: Alyssa McCleery <newkirkmainstreet at gmail.com>
> Cc: mainstreettowns at lists.onenet.net
> Bcc:
> Date: Wed, 05 Dec 2018 12:41:01 -0600
> Subject: Re: [MainstreetTowns] Event Cancellations / Rescheduling?
>
> We don't have a written policy, yet, but this is what we do...
>
> First Fridays happen no matter the weather, BUT the outdoor activities
> might be cancelled. We don't every say that First Friday is cancelled
> because the stores (hopefully) have marketed themselves to get customers to
> visit and will still be open. (mostly)
>
> I had to cancel Enid Lights Up the Plains due to solid ice in 2015. The
> event has happened in rain, sleet and snow (everyone's favorite) but ice
> was dangerous and not possible. It took as long to notify everyone (public,
> news, fireworks, Santa, vendors, band, sound, parade entries, volunteers)
> as it did to actually have the event. Rescheduling all of the pieces/people
> was not possible.
>
> My concern was the sponsors. I emailed each of them, telling them of the
> exposure they had already gotten leading up to the event, and to make up
> for their logo not being seen and their name not being heard at the actual
> event, we offered additional exposure over the next weeks. We still had a
> majority of the expenses, even though the actual event was cancelled.
>
> 2 weeks later we had a "mini" Christmas event, so we could sell some of
> the light-up toys we had purchased and if anyone was sadly disappointed due
> to the work they put into their float, we invited them to park around the
> Courthouse Lawn. We just gotta do what we can and acknowledge the work and
> funds people already put into it. And safety is priority.
>
> I hope it all goes well for you!
>
> Kelly - Enid
>
>
>
>
>
> On 12/05/2018 11:40 am, Alyssa McCleery wrote:
>
> Just curious, what is your Main Street's policy on cancelling/rescheduling
> events? NMS has taken fire in the past for not rescheduling in the past due
> to rainy weather and this weekend's possible weather outlook has me really
> concerned as we have a children's event scheduled. I personally feel that
> safety comes first but a few volunteers are saying "the show must go on."
>
> Thank you,
> Alyssa McCleery
> Newkirk Main Street
>
>
> _______________________________________________
> MainstreetTowns mailing list
> MainstreetTowns at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/mainstreettowns
>
>
>
>
> ---------- Forwarded message ----------
> From: Mainstreet <mainstreet at claremore.org>
> To: Alyssa McCleery <newkirkmainstreet at gmail.com>, "
> mainstreettowns at lists.onenet.net" <mainstreettowns at lists.onenet.net>
> Cc:
> Bcc:
> Date: Wed, 5 Dec 2018 20:30:01 +0000
> Subject: Re: [MainstreetTowns] Event Cancellations / Rescheduling?
>
> We don’t really have a policy in Claremore either. Personally, I hate
> rescheduling/canceling events – because it’s a hassle/sometimes impossible
> and because in Oklahoma you never know what is actually going to happen --
> so I don’t unless the weather is almost certainly dangerous (high risk of
> tornado, ice, etc.). If it is simply undesirable, we keep it going and hope
> for the best. But there’s also usually stores open or other places for
> people to go indoors if a downpour starts or something.
>
>
>
> The Claremore Christmas Parade (Chamber event) advertises a weather delay
> day from the beginning to participants and makes the decision the morning
> of. With inclement weather expected Friday, they have already started
> making sure the protocols are in place in case they have to call it.
>
>
>
> *From:* MainstreetTowns [mailto:mainstreettowns-bounces at lists.onenet.net] *On
> Behalf Of *Alyssa McCleery
> *Sent:* Wednesday, December 5, 2018 11:40 AM
> *To:* mainstreettowns at lists.onenet.net
> *Subject:* [MainstreetTowns] Event Cancellations / Rescheduling?
>
>
>
> Just curious, what is your Main Street's policy on cancelling/rescheduling
> events? NMS has taken fire in the past for not rescheduling in the past due
> to rainy weather and this weekend's possible weather outlook has me really
> concerned as we have a children's event scheduled. I personally feel that
> safety comes first but a few volunteers are saying "the show must go on."
>
>
>
> Thank you,
>
> Alyssa McCleery
>
> Newkirk Main Street
>
>
>
>
>
> ---------- Forwarded message ----------
> From: Vicki Davis <vdavis at yukonok.gov>
> To: Mainstreet <mainstreet at claremore.org>, Alyssa McCleery <
> newkirkmainstreet at gmail.com>, "mainstreettowns at lists.onenet.net" <
> mainstreettowns at lists.onenet.net>
> Cc:
> Bcc:
> Date: Wed, 5 Dec 2018 20:34:14 +0000
> Subject: Re: [MainstreetTowns] Event Cancellations / Rescheduling?
>
> I defer to the City’s Public Safety team, since they are the ones who
> approve the special event permit.  If they collectively decide that it is
> unsafe for the general public, then we cancel.
>
> We too, try to have plenty of participation in stores, etc.  For our event
> next week, I have an indoor option for a couple of the features, just in
> case.  (Santa visits, make-n-take crafts, etc.)
>
>
>
> *From:* MainstreetTowns [mailto:mainstreettowns-bounces at lists.onenet.net] *On
> Behalf Of *Mainstreet
> *Sent:* Wednesday, December 5, 2018 2:30 PM
> *To:* Alyssa McCleery; mainstreettowns at lists.onenet.net
> *Subject:* Re: [MainstreetTowns] Event Cancellations / Rescheduling?
>
>
>
> We don’t really have a policy in Claremore either. Personally, I hate
> rescheduling/canceling events – because it’s a hassle/sometimes impossible
> and because in Oklahoma you never know what is actually going to happen --
> so I don’t unless the weather is almost certainly dangerous (high risk of
> tornado, ice, etc.). If it is simply undesirable, we keep it going and hope
> for the best. But there’s also usually stores open or other places for
> people to go indoors if a downpour starts or something.
>
>
>
> The Claremore Christmas Parade (Chamber event) advertises a weather delay
> day from the beginning to participants and makes the decision the morning
> of. With inclement weather expected Friday, they have already started
> making sure the protocols are in place in case they have to call it.
>
>
>
> *From:* MainstreetTowns [mailto:mainstreettowns-bounces at lists.onenet.net] *On
> Behalf Of *Alyssa McCleery
> *Sent:* Wednesday, December 5, 2018 11:40 AM
> *To:* mainstreettowns at lists.onenet.net
> *Subject:* [MainstreetTowns] Event Cancellations / Rescheduling?
>
>
>
> Just curious, what is your Main Street's policy on cancelling/rescheduling
> events? NMS has taken fire in the past for not rescheduling in the past due
> to rainy weather and this weekend's possible weather outlook has me really
> concerned as we have a children's event scheduled. I personally feel that
> safety comes first but a few volunteers are saying "the show must go on."
>
>
>
> Thank you,
>
> Alyssa McCleery
>
> Newkirk Main Street
>
>
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> MainstreetTowns at lists.onenet.net
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