[Oacrao-l] Imaging Systems - Paperless Offices

[Gowdy, Barbara]

Oops!  Hyland was formerly Hershey not Business Imaging Systems---but we do love those guys!

Barbara

Barbara Gowdy
Director of Graduation Services
Oklahoma City Community College
7777 S May Avenue
Oklahoma City, OK  73159
405-682-7528
405-682-7521 (fax)
bgowdy at occc.edu

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Gowdy, Barbara
Sent: Thursday, February 16, 2012 1:57 PM
To: 'Kristie Luke'; Oacrao-l at lists.onenet.net
Subject: Re: [Oacrao-l] Imaging Systems - Paperless Offices

Hi Kristie,

At OCCC we have been scanning our active student files since 1995.  I don't know if any of us are completely "paperless", but we do scan, index, and archive all student records.  We also use an optical character recognition (OCR) technology that imports text from the hard-copy transcript into our student information system; this eliminates the need for data entry for a large percentage of the transcripts we receive.  We have been using OCR since 2004.  The company we purchased from is Hyland, which was formerly Business Imaging Systems.  We scan almost 200,000 images a year into the system.

Let me know if need additional information.

Alan

Alan Stringfellow, M.ED.  | Oklahoma City Community College | Registrar |
7777 S. May Avenue | Oklahoma City, OK  73159 | p: 405.682.7522 | f: 405.688.3902 |
e: astringfellow at occc.edu<mailto:astringfellow at occc.edu>




From: oacrao-l-bounces at lists.onenet.net<mailto:oacrao-l-bounces at lists.onenet.net> [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Kristie Luke
Sent: Thursday, February 16, 2012 12:56 PM
To: Oacrao-l at lists.onenet.net<mailto:Oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Imaging Systems - Paperless Offices

Hello All!

How many schools are using a "paperless" system in the Admissions/Registrar's Office with no physical (paper) student files?       If so, what system/vendor are you using?

Thanks,
Kristie


Kristie Luke
Assoc. Dean for Admissions & Records/Registrar
Southeastern Oklahoma State University
1405 N 4th, PMB 4225 - Durant, OK  74701
Phone: 580-745-2165  Fax: 580-745-7502
kluke at SE.edu<mailto:kluke at SE.edu>    www.SE.edu<http://www.se.edu/>

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