[Oacrao-l] Imaging Systems

[Adam Johnson]

UCO's responses...


1)      Do you utilize a document imaging system? Yes



2)      What system do you use? OnBase from Hyland



3)      How many scanning stations do you utilize? 4 machines for Enrollment and Admissions, 2 for Financial Aid, and plans integrate 2 more for up-front scanning



4)      Do you scan all documents received before processing or do you scan student files after processing? before



5)      How many staff do you employee to facilitate the document scanning process? 1 FT Coordinator, 1 part-time for Transfer Transcript, 2 FT for Financial Aid, and 5 student workers.



6)      Does your current system function well for your needs As an imaging solution, it works very well. We have better document retention and availability and our system up-time has increased dramatically (compared to our previous system, Hershey Singularity).



7)      Do others outside Enrollment Management utilize the same scanning system? Yes... OnBase is an Enterprise Content Management system currently used by Enrollment Management, Human Resources, and Payroll.


Adam Johnson, Associate Vice President/Registrar
Enrollment Management
University of Central Oklahoma
100 N. University Drive
Edmond, Ok  73034
(405) 974-2385
(405) 974-3930 (fax)
Click here to visit UCO's website<http://www.uco.edu/>
Live Central!

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Rick Edgington
Sent: Wednesday, July 18, 2012 11:24 AM
To: David Barron; oacrao-l at lists.onenet.net
Subject: Re: [Oacrao-l] Imaging Systems

See below...

From: oacrao-l-bounces at lists.onenet.net<mailto:oacrao-l-bounces at lists.onenet.net> [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of David Barron
Sent: Wednesday, July 18, 2012 10:24 AM
To: oacrao-l at lists.onenet.net<mailto:oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Imaging Systems

I would like to take a quick survey of my colleagues regarding your document imaging systems.
We currently use ImageNow.


8)      Do you utilize a document imaging system? Yes



9)      What system do you use? BIS (Business Imaging Systems)



10)   How many scanning stations do you utilize? 1 currently, but soon to have stations at each admissions/registration station



11)   Do you scan all documents received before processing or do you scan student files after processing? both



12)   How many staff do you employee to facilitate the document scanning process? 1



13)   Does your current system function well for your needs Very well...as a multi-campus institution it is imperative that all campuses be able to read all documents.



14)   Do others outside Enrollment Management utilize the same scanning system? Yes...Financial Affairs, HR, & Financial Aid all use the same system



Thanks for your responses. I will share the result with anyone interested.




Thanks and have a great day,

David Barron
Executive Director of Enrollment Management
Rogers State University
1701 W. Will Rogers Blvd.
Claremore, OK 74107-3252
918.343.7852
Fax: 918.343.7598

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