[Oacrao-l] Position Opening

[Kay K. Stith]

Hoping to hire an Assistant Registrar before the end of summer.  Please
pass this on to anyone you think might be interested.  Thank you.

 

Kay Stith

Registrar

St. Gregory's University

 

ST. GREGORY'S UNIVERSITY

MAJOR FUNCTION: 

Assists Registrar including helping maintain a thorough and permanent
set of academic records and insuring privacy and confidentiality of
records according to the Family Educational Rights and Privacy Act;
helps maintain student records to meet federal and state compliance
requirements; provides general office support including data entry,
typing, file and document management, receptionist responsibilities,
mail distribution and ordering supplies; assists students and faculty;
performs other duties as assigned including supervision. This is a full
time position with a start date for August 1, 2012.

SPECIFIC DUTIES: 

Title: Assistant Registrar

 

Job Summary
 

Assists Registrar including helping maintain a thorough and permanent
set of academic records and insuring privacy and confidentiality of
records according to the Family Educational Rights and Privacy Act;
helps maintain student records to meet federal and state compliance
requirements; provides general office support including data entry,
typing, file and document management, receptionist responsibilities,
mail distribution and ordering supplies; assists students and faculty;
performs other duties as assigned including supervision.

 

The Assistant Registrar helps with essential Registrar job functions
such as:

Prepares and submits information required by the Oklahoma State Regents
for Higher Education, National Student Loan Clearinghouse, and IPEDS;

Receives grades from instructors and issue grade reports to students,
parents, and advisors at mid-term and at the end of the semester; 

Certifies Veterans as required by the Veterans Administration and
Vocational Rehabilitation Administration;

Certifies monthly enrollment and bi-yearly graduation completions for
the National Student Loan Clearinghouse; 

Prepares reports and analyzes data as needed e.g. students' grade point
averages on which suspension/probation, honors, graduation eligibility,
etc. are determined; 

Plans and directs procedures for registration of students including some
advising; 

Coordinates Commencement Exercises (to include ordering of diplomas, cap
and gowns);

Publish semester class schedule, academic calendars, and examination
schedules as approved by the Provost; 

Records transfer credits;

Maintains academic records e.g. semester syllabi;

Coordinates inter-office procedures with Academic Deans, Business
Office, Enrollment, Financial Aid, Public Relations, Alumni, Dean of
Students, and others; 

Supervises, trains, and evaluates Registrar Office personnel; 

Attends conferences and workshops to maintain knowledge of state and
other requirements; 

Maintains Policy & Procedures Manual with current data.

  

Academic requirements

Master's degree minimum; experience preferred.

Skill requirements

Excellent writing, speaking and interpersonal relationship skills;
excellent organizing skills; excellent skill in statistics and data base
management; able to maintain composure in stressful situations while
maintaining attention to details and accuracy; able to meet deadlines;
able to adapt to changing conditions; able to manage others. 

Institutional Fit: The candidate should be able to accommodate change
and growth at the University and should value the education of diverse
populations.  SGU is committed to excellence in teaching and academic
personal must maintain the highest standards of ethical and professional
conduct.  Candidates must be supportive of and willing to contribute ot
the Catholic and Benedictine identity and mission of the University.

Interested applicants should submit their cover letter, resume, three
letters of recommendation, and transcripts to hr at stgregorys.edu.  This
is a full-time position to begin on or after August 1, 2012. EOE

 

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