[Oacrao-l] Concurrent Student and weekly eligibility status checks

[Rick Edgington]

Colleagues,
I will tone down my flippant nature a bit to offer a couple of serious points in addition to my colleague & good friend from the great University of Central Oklahoma, the honorable gentleman Dr. Corwin.

1.       Like Redlands, we provide mid-term D/F grades to the sending high schools.

2.       Like UCO, we provide transcripts to the sending high schools, upon request.

3.       To make sure that we are in total FERPA compliance, we have the concurrent student submit the concurrent enrollment form each semester with the 4 signatures...principal, counselor, parent, & student.  The student's signature to the last statement on the form affirms they give permission to us to send grades & the official transcript at the end of the semester.
My half cent,
Rick

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Jay Corwin
Sent: Thursday, November 07, 2013 1:58 PM
To: David Fulmer; 'David Barron'; oacrao-l at lists.onenet.net
Subject: Re: [Oacrao-l] Concurrent Student and weekly eligibility status checks

Good afternoon all,
Just to toss a little bit of random stuff out to this conversation:

1.       I was in DC this summer at the Dept of Education and they were addressing this issue, but from a FERPA perspective. The question came up of if we were allowed to give the information without student permission.  The answer is yes, we CAN but do not have to, particularly if the concurrent student will be receiving dual credit.  In other words, we are giving them grade updates/attendance on the high school part of the credit. It just happens that it is the same scores as the college grade. Thought that was an interesting way to look at it.

2.       At Central, we have been asked about this several times.  We do have a few courses that are primarily concurrent student enrolled.  For courses like that, we ask the professor to consider working with the student to obtain the necessary paperwork for the OSSAA check.  For the most part, they professors have been very willing to work with the students. That being said, like the others have mentioned it is the student's responsibility.  We may not be as eloquent as Dr. Edgington, but our answer stays pretty similar. And yes, the team captain got to sit out a tournament last year.

3.       At the end of term processing, we also provide the transcripts back to a few of our largest concurrent feeders based on a permission statement we include in the concurrent application.
Just my random (three) cents.
Jay

From: oacrao-l-bounces at lists.onenet.net<mailto:oacrao-l-bounces at lists.onenet.net> [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of David Fulmer
Sent: Thursday, November 07, 2013 11:12 AM
To: 'David Barron'; oacrao-l at lists.onenet.net<mailto:oacrao-l at lists.onenet.net>
Subject: Re: [Oacrao-l] Concurrent Student and weekly eligibility status checks

David, to my knowledge we have not been asked to do this.  Although we don't report our concurrent enrollments to the OSRHE as they only request from public institutions.

Have a good one!

David

From: oacrao-l-bounces at lists.onenet.net<mailto:oacrao-l-bounces at lists.onenet.net> [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of David Barron
Sent: Thursday, November 07, 2013 8:26 AM
To: oacrao-l at lists.onenet.net<mailto:oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Concurrent Student and weekly eligibility status checks

We have been asked by one of the High Schools to provide weekly updates on their students regarding attendance and grades so that they can report to the OSSAA for students who are participating in activities.

Are any other colleges or Universities doing this and if so how?

Thanks and have a great day,

David Barron
Executive Director of Enrollment Management
Rogers State University
1701 W. Will Rogers Blvd.
Claremore, OK 74107-3252
918.343.7852
Fax: 918.343.7598

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