[Oacrao-l] Transcript Release Compliance

Wed Jul 31 11:29:07 CDT 2024

  1.  Did you have a payment plan for students prior to the regulation announcement? Yes
  2.  Do you plan on developing a payment plan? NA
  3.  Will you release the transcript if the payment plan is not in good standing? Our Student Accounts makes this decision
  4.  Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period? No.  We are redacting the course from the transcript and leaving the internal grades intact.  Banner has developed a solution for this.
  5.  Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing? We are withholding diplomas but not degree conferrals.
  6.  If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma? We are withholding diplomas but not degree conferrals.
  7.  Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing? No.  We are redacting the terms not paid with a transcript note that it has been redacted.
  8.  What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation? See above
  9.  Are you changing billing processing in regard to the regulation? Unknown
  10. Are you changing admission or readmission policies in regard to the regulation? I don't think so. Although, partial transcripts might become an issue.
  11. Are you changing reenrollment (continued enrollment) policies in regard to the regulation? Unknown
  12. What type of school do you represent:
     *   Undergrad only, Undergrad and Grad, etc.: UG & GR
     *   2 year, 2 year +, 4 year, 4 year +, etc.:  4+
     *   Private, Public: Private
     *   Profit, Non-Profit: Non-Profit
  13. Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance?

Charles L Monnot/Registrar
Oklahoma City University
2501 N. Blackwelder
Oklahoma City, OK  73106
(405) 208-5295
(405) 208-6047 - Fax
1-800-633-7242 Ext:5295
cmonnot at okcu.edu<mailto:cmonnot at okcu.edu>

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Bowles Palacioz, Crystal
Sent: Wednesday, July 31, 2024 8:02 AM
To: OACRAO Listserve (oacrao-l at lists.onenet.net) <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Transcript Release Compliance

EXTERNAL SENDER: Use caution with links and attachments
Hello OACRAO Friends,

My institution is reconsidering possible actions while complying with the new Federal Regulation regarding transcript release. I have been asked to find out, from as many of you as possible, what you are and are not doing to comply with the regulation.

Would you please take a moment to complete the following questions? You may answer them returning "to all" or back to me alone. I am happy to share redacted, anonymous results with anyone that asks.

  1.  Did you have a payment plan for students prior to the regulation announcement?
  2.  Do you plan on developing a payment plan?
  3.  Will you release the transcript if the payment plan is not in good standing?
  4.  Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period?
  5.  Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing?
  6.  If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma?
  7.  Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing?
  8.  What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation?
  9.  Are you changing billing processing in regard to the regulation?
  10. Are you changing admission or readmission policies in regard to the regulation?
  11. Are you changing reenrollment (continued enrollment) policies in regard to the regulation?
  12. What type of school do you represent:

     *   Undergrad only, Undergrad and Grad, etc.:
     *   2 year, 2 year +, 4 year, 4 year +, etc.:
     *   Private, Public:
     *   Profit, Non-Profit:

  1.  Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance?

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