[Oacrao-l] Transcript Release Compliance

Wed Jul 31 11:35:20 CDT 2024

Hi,

Here's what we do at Southeastern.  See below.

Kristie

Kristie Luke
Associate Dean
Institutional Research and Records
Southeastern Oklahoma State University
425 W University
Durant, OK 74701
580.745.2176

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Bowles Palacioz, Crystal
Sent: Wednesday, July 31, 2024 8:02 AM
To: OACRAO Listserve (oacrao-l at lists.onenet.net) <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Transcript Release Compliance

[CAUTION]
This email originated from outside Southeastern Oklahoma State University. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello OACRAO Friends,

My institution is reconsidering possible actions while complying with the new Federal Regulation regarding transcript release. I have been asked to find out, from as many of you as possible, what you are and are not doing to comply with the regulation.

Would you please take a moment to complete the following questions? You may answer them returning "to all" or back to me alone. I am happy to share redacted, anonymous results with anyone that asks.

  1.  Did you have a payment plan for students prior to the regulation announcement? Yes
  2.  Do you plan on developing a payment plan? Already in place.
  3.  Will you release the transcript if the payment plan is not in good standing?  Yes
  4.  Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period? No
  5.  Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing? No
  6.  If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma?  Yes
  7.  Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing? Yes
  8.  What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation?  Nothing different.
  9.  Are you changing billing processing in regard to the regulation? We are beginning some discussions about cancelling enrollment for non-payment.
  10. Are you changing admission or readmission policies in regard to the regulation?  No
  11. Are you changing reenrollment (continued enrollment) policies in regard to the regulation?  No
  12. What type of school do you represent:

     *   Undergrad only, Undergrad and Grad, etc.:  UG&GR
     *   2 year, 2 year +, 4 year, 4 year +, etc.:   4yr+
     *   Private, Public:  Public
     *   Profit, Non-Profit:  Non-Profit

  1.  Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance?  Right now, the only change has been that we removed the hold on the transcript if the student owed a balance.  We will be looking at our collections process and other policies related to student balances.

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