[Oacrao-l] Transcript Release Compliance

Wed Jul 31 12:26:13 CDT 2024

Here is what we are doing at USAO.

  1.  Did you have a payment plan for students prior to the regulation announcement? Yes
  2.  Do you plan on developing a payment plan? Already in place.
  3.  Will you release the transcript if the payment plan is not in good standing?  Yes
  4.  Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period? No
  5.  Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing? No
  6.  If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma?  Yes
  7.  Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing? Yes
  8.  What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation?  We are no longer holding a transcript when there is a hold for an outstanding balance. We will continue to hold diplomas when there is a hold for an outstanding balance.
  9.  Are you changing billing processing in regard to the regulation? Not that I'm aware of.
  10. Are you changing admission or readmission policies in regard to the regulation?  Not that I'm aware of.
  11. Are you changing reenrollment (continued enrollment) policies in regard to the regulation?  No. We are continuing to block enrollment if there is a hold for an outstanding balance.
  12. What type of school do you represent:
     *   Undergrad only, Undergrad and Grad, etc.:  UG
     *   2 year, 2 year +, 4 year, 4 year +, etc.:   4yr+
     *   Private, Public:  Public
     *   Profit, Non-Profit:  Non-Profit
Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance?

Forever Green & Gold,
Chelsea Phillips
Registrar/Director of Enrollment & Records<https://usao.edu/directory/chelsea-phillips.html>
Troutt Hall 204
University of Science and Arts of Oklahoma<https://usao.edu/>
1727 W. Alabama Ave
Chickasha, OK 73018

405-574-1205 (office)
405-574-1220 (fax)
cphillips at usao.edu<mailto:cphillips at usao.edu>
[cid:image002.png at 01DAE344.D46CC3B0]
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From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Bowles Palacioz, Crystal
Sent: Wednesday, July 31, 2024 8:02 AM
To: OACRAO Listserve (oacrao-l at lists.onenet.net) <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Transcript Release Compliance

Hello OACRAO Friends,

My institution is reconsidering possible actions while complying with the new Federal Regulation regarding transcript release. I have been asked to find out, from as many of you as possible, what you are and are not doing to comply with the regulation.

Would you please take a moment to complete the following questions? You may answer them returning "to all" or back to me alone. I am happy to share redacted, anonymous results with anyone that asks.

  1.  Did you have a payment plan for students prior to the regulation announcement?
  2.  Do you plan on developing a payment plan?
  3.  Will you release the transcript if the payment plan is not in good standing?
  4.  Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period?
  5.  Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing?
  6.  If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma?
  7.  Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing?
  8.  What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation?
  9.  Are you changing billing processing in regard to the regulation?
  10. Are you changing admission or readmission policies in regard to the regulation?
  11. Are you changing reenrollment (continued enrollment) policies in regard to the regulation?
  12. What type of school do you represent:
     *   Undergrad only, Undergrad and Grad, etc.:
     *   2 year, 2 year +, 4 year, 4 year +, etc.:
     *   Private, Public:
     *   Profit, Non-Profit:
  13. Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance?

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